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Create a custom address list in Exchange 2003

Learn how to create custom address lists based on any Active Directory attribute.

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In addition to the Global Address List, Exchange 2003 installs four default address lists. While many organizations stick to the default lists, Exchange 2003 makes it easy to create custom lists.

You can create custom address lists based on almost any Active Directory attribute, giving you a lot of flexibility to create lists that suit your company's needs. For example, let's say you want to create a custom address list in Exchange 2003 that displays all Exchange users with the country attribute China.

To create a custom address list for your users, follow these steps:

  1. Open the Exchange System Manager, and expand the Recipients folder.
  2. Right-click All Address Lists, select New, and select Address List.
  3. Enter a name for the address list, such as China Users, and click Filter Rules.
  4. On the General tab, select which objects you want to display. You can exclude contacts, public folders, or other objects. For this example, deselect all check boxes except Users With Exchange Mailbox.
  5. On the Storage tab, you can make selections to display objects found on a specific Exchange server or within a storage group.
  6. On the Advanced tab, you can filter your list based on User, Contact, Group, or Public Folder attributes. For this example, click the Field button, click User, and click Country.
  7. The Condition field offers several choices: Starts With, Ends With, Is (Exactly), Is Not, Present, or Not Present. For this example, select Is (Exactly), and enter China in the Value field.
  8. Click Add, and your criteria becomes a filter for your list. You can add more criteria, but keep in mind that an object must meet all of the conditions before Exchange will display it in the list.
  9. Click Find Now to display a list based on your criteria. Make sure the list is what you expect. If it looks fine, click OK, and click Finish.

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