Tech & Work

Download our sample software/hardware policy to protect your organization

Use our sample software/hardware policy to help develop appropriate guidelines for your organization. It covers acceptable use, licensing issues, equipment standards, and violations. Download it now to protect your assets.


There’s no question that your organization’s software and hardware are indispensable assets. In order to fully protect these expensive and vital tools, you must have an effective software/hardware policy in place. Without one, you run the risk of allowing your software and hardware to be misused and mistreated. To keep that from happening, download our sample software/hardware policy now. Use it as a framework to create or upgrade your own software/hardware policy or compare it to your organization’s current policy and look for any missing components.

Cover all the bases
Every software/hardware policy should outline the acceptable use of both software and hardware, define standard software and hardware equipment, and explain the penalties for inappropriate use of organizational software and hardware. One important element of this policy is an up-to-date list of what software and hardware is standard on company computers. This list will provide employees with specific details on what system components are supported by the IT department, as well as what programs or devices they might not have access to.

This policy can only be effective if all of the employees are given a copy to keep and if all employees acknowledge that they understand the policy’s contents. With this in mind, we’ve also included a final acknowledgement form as part of our software/hardware policy download. This form will ensure that all your employees have read and fully understand the software/hardware policy.

Download our software/hardware policy
You can download the complete software/hardware policy, zipped with WinZip for Windows, by following this link to the WinZip file. You can also click the Downloads link in the navigation bar on the top of this page. TechRepublic has many useful documents, templates, and applications available to download, so be sure to check out our other offerings.

Our software/hardware policy download is available as a Microsoft Word document, an Adobe PDF file, and a rich text file. To increase download speed, we have zipped these two files together into one file named software_hardware_policy.zip. If you’re working on a Windows machine, you will need an unzip utility such as WinZip or PKZIP to expand the zipped file. You will also need either Microsoft Word or Adobe’s Acrobat Reader to view the document. You can download Adobe Acrobat Reader here.
Tell us what you think about this download. We'd like to hear your comments and suggestions, so send us a note.

About Bill Detwiler

Bill Detwiler is Managing Editor of TechRepublic and Tech Pro Research and the host of Cracking Open, CNET and TechRepublic's popular online show. Prior to joining TechRepublic in 2000, Bill was an IT manager, database administrator, and desktop supp...

Editor's Picks

Free Newsletters, In your Inbox