Software

Expedite review cycles with Word 2003's Compare and Merge Document feature

If you share a Word 2003 document with multiple reviewers, you can combine everyone's amendments and comments into the original document using the Compare and Merge Document feature. Here's how to use the Compare and Merge Documents feature.

Before Word 2003, if you sent copies of a document to more than one reviewer, you would have to enter each person's changes into the original document yourself. Word 2003's Compare and Merge Document feature combines all your reviewers' comments and changes into the original document automatically. To do so, follow these steps:

  1. Open the file that was sent to reviewers.
  2. Go to Tools | Compare And Merge Documents.
  3. Clear the Find Formatting check box.
  4. Navigate and select the first reviewer's copy of the document.
  5. Click the Merge button drop-down arrow and select Merge Into Current Document.

With the original document open, repeat steps 2 through 5 for each reviewer's returned copy. The document will now incorporate all the reviewers' comments and changes. You can now review and insert your own comments into the document using the tools in Word's Reviewing toolbar.

Miss a tip?

Check out the Microsoft Word archive, and catch up on our most recent Word tips.

Help users increase productivity by automatically signing up for TechRepublic's free Microsoft Office Suite newsletter, featuring Word, Excel, and Access tips, delivered each Wednesday.

Editor's Picks

Free Newsletters, In your Inbox