Software

How to configure Office 365 in macOS Sierra

Microsoft Office 365's footprint is ever increasing, and for good reason--the hosted email and office productivity software works well. Learn how to configure Office 365 in macOS Sierra.

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Microsoft Office applications can be downloaded and installed from within the Office 365 account.

Microsoft Office 365 growth remains on a fast track. The hosted email service works well, while the office productivity applications are essentially industry standards.

Fortunately, the service and software integrate well with Macs. Here's how to configure Office 365 in macOS Sierra.

SEE: Microsoft Office 365: The smart person's guide (TechRepublic)

Begin by creating an Office 365 account. Various subscriptions are available, as previously described on TechRepublic.

Once an Office 365 account is created and a subscription is selected, an Install option appears within the Office 365 account. Click the Install button to download and install the corresponding files, which can include Outlook, Word, Excel, PowerPoint, and OneNote.

Next, you're ready to configure email in Outlook on macOS Sierra machines. With Outlook installed, launch the program. Click Outlook from the menu bar, click Preferences, and click Accounts. Click the + icon, click New Account, and then follow the prompts, entering your email address and other corresponding information, if necessary.

Alternatively, if Outlook is being opened for the first time, a setup page should appear. Click the Add Account button, specify the type of account you wish to add (Exchange or Office 365), and then follow the prompts (Figure A).

Figure A

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Use macOS' System Preferences' Internet Accounts to add Office 365 services to macOS.

SEE: macOS Sierra: The smart person's guide (TechRepublic)

To configure Microsoft Office 365 to use macOS Sierra's native Mail, Calendar, and Contacts applications, open System Preferences and click Internet Accounts. Then, select the Exchange option that appears between iCloud and Google.

Enter your name, your email address, and your Office 365 account password. Once the credentials authenticate, a summary menu appears; from within the summary menu, check the boxes for the corresponding macOS applications you wish to synchronize with Office 365; the choices include Mail, Contacts, Calendars, Reminders, and Notes.

After you make your selections and specify the macOS applications you wish to synchronize with Office 365, click the Done button. Please note: Depending upon the size of your Office 365 account and the quality of your internet connection, synchronization could require several hours or more to complete.

Office 365 subscribers can add corresponding Microsoft OneDrive cloud services to macOS by installing OneDrive for Mac. After the OneDrive application is installed, open it. For example, you can double-click the OneDrive icon from within the Applications directory within Finder.

Once you log in to OneDrive by associating your Office 365 username and password with the application, you can open OneDrive's Preferences by clicking OneDrive from the menu when the program is open and selecting Preferences. From the Account tab, you can specify the folders to share with OneDrive using the Choose Folders button.

To specify OneDrive open automatically at login, check the Open At Login box located on the General tab (Figure B). Note: When OneDrive is running, you can also access the Office 365 cloud shares by clicking the OneDrive icon displayed within the macOS menu bar.

Figure B

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OneDrive preferences enable opening the Office 365 cloud storage feature automatically at macOS startup.

To access OneDrive within Finder, follow these steps.

  1. Open System Preferences.
  2. Click Extensions.
  3. Scroll down to OneDrive and check the Finder box listed beneath OneDrive.

macOS users exercising this option can access their Office 365 OneDrive files from directly within Finder (a OneDrive directory is installed within the user's home folder).

Also see

About Erik Eckel

Erik Eckel owns and operates two technology companies. As a managing partner with Louisville Geek, he works daily as an IT consultant to assist small businesses in overcoming technology challenges and maximizing IT investments. He is also president o...

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