Software

How to convert an iWork Numbers file to Microsoft Excel format

Learn how to make the most of Apple's free spreadsheet app by saving a Numbers file in the Microsoft Excel format.

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Image: Apple Inc.

Apple's integrated iWork Numbers app is essentially a simplified version of Excel, for which macOS users do not need to pay extra. Often the only factor that holds back new macOS users from using Numbers is because they think the files are incompatible with Microsoft Excel.

SEE: How to convert an iWork Keynote file to Microsoft PowerPoint format (TechRepublic)

Here are step-by-step instructions for saving iWork Numbers files in Microsoft's popular Excel Office format.

  1. Click File from the Menu Bar.
  2. Click Export To.
  3. Select Excel from the resulting menu (Figure A).
  4. Confirm the Excel option is selected within the Export Your Spreadsheet window.
  5. Click the Next button.
  6. Specify the filename within the Save As field.
  7. Ensure the proper file export location is selected (navigate to the correct directory if you wish to change the location where the new Excel spreadsheet should be stored), and then click the Export button. Note: The Hide Extension check box is selected by default; if you wish to save the filename with the .xlsx extension, clear that check box before exporting the spreadsheet (Figure B).

Figure A

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Figure B

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SEE: Boost your Mac productivity with these 10 techniques (free PDF) (TechRepublic)

iWork Numbers files to PDF conversion

New macOS users should be happy to hear that saving iWork Numbers files in the PDF format popularized by Adobe is equally as easy. Follow the same instructions described above, but select PDF instead of Excel in step 3. No additional software is required.

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About Erik Eckel

Erik Eckel owns and operates two technology companies. As a managing partner with Louisville Geek, he works daily as an IT consultant to assist small businesses in overcoming technology challenges and maximizing IT investments. He is also president o...

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