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Keep Word commands handy with Office 2007's Quick Access Toolbar

There are a lot of useful features on Office 2007's ribbon -- there are even too many to sort through at times. Mary Ann Richardson explains how to use the Quick Access Toolbar to put the Word tools and commands you use most often.

With Word 2007, there's no reason to click the mouse more than once to execute a command. If you find yourself frequently clicking around the ribbon to get to the same handful of commands, just add them to Word's Quick Access Toolbar, and you will not have to hunt for it again.

For example, if your job often entails reviewing document comments, follow these steps to add the most frequently used reviewing tools to the top of the screen.

  1. In the Quick Access Toolbar to the right of the Office button, click the Customize Quick Access list arrow.
  2. Click More Commands.
  3. Select Choose Commands from the drop-down list.
  4. Click All Commands.
  5. In the left column, click <Separator> and then click the Add button.
  6. Scroll to and click Accept And Move To Next, then click the Add button.
  7. Click <Separator> and then click the Add button.
  8. Scroll to and click Reject and Move to Next, then click the Add button.
  9. Click OK.

Once you add a tool, you can remove it from the toolbar by right-clicking the tool and selecting Remove From Quick Access Toolbar.

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