Software

Let Word create your document summary

Need to summarize the information in your Word document in a hurry? By using Word's AutoSummarize feature, you can condense your document into the length of your choice.

Your team has just completed an annual report for 2006 that totals 102 pages. So, what do you do when management asks you to submit a one-page executive summary that is no longer than 500 words for tomorrow's meeting?

You could skim through the entire report to pick out the main points or try summarizing them from memory, but that will take awhile. Rather, let Word's AutoSummarize feature sum it up for you. Follow these steps:

  1. Open the document containing the annual report.
  2. Go to Tools | AutoSummarize.
  3. Select Create A New Document And Put The Summary There.
  4. Select 500 Words Or Less from the Percent Of Original drop-down menu.
  5. Click OK.

Word will create a summary of the document in another document that you can proofread and edit. If you find that the summary has missed a few points, try running AutoSummarize again with a larger percentage of the original report. It is always easier to delete from the summary than try to add to it from memory.

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