Software

Prevent hidden text from printing in Word

If you need to print Word documents that contain sensitive information or notes that you don't want to be made public, you can simply hide the text that you don't want printed. Learn how to prevent hidden text from printing.

Help users increase productivity by automatically signing up for TechRepublic's free Microsoft Office Suite newsletter, featuring Word, Excel, and Access tips, delivered each Wednesday.

While you're in the midst of working on a draft, you may need to print the Word document. However, what if your document contains portions of sensitive data or various notes that haven't been polished into their final version yet?

Rather than deleting the text you don't want printed, you can simply hide the text. To do so, select the text and press [Ctrl][Shift][H]. This will prevent the selected text from being printed or displayed on the screen.

When the time comes when you need to print the hidden text, follow these steps:

  1. Go to Tools | Options.
  2. Click the Print tab, select the Hidden Text checkbox and click OK.
  3. Print your document in the usual manner.

To unhide the text, make it visible on the screen by clicking the Show/Hide button, selecting the hidden text, and simply pressing [Ctrl][Shift][H] once again.

Editor's Picks