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Send an e-mail from a table in Access without switching to an e-mail client

Imagine how thrilled your users would be if they could look up a contact's e-mail address in Microsoft Access and send the contact an e-mail—without leaving Access. Find out how to accomplish this nifty trick.

In Microsoft Access, you can create a table that not only allows users to look up e-mail addresses but that also lets them compose an e-mail to a specified address without having to leave Access.

First, you must create the E-mail_Address field that links to the user's e-mail program. Follow these steps:

  1. Open the table in Design View.
  2. Add a field called E-mail_Address, and select Hyperlink from the Data Type drop-down list.
  3. Save the changes to the table.
  4. Then, to enter an e-mail address as a hyperlink, follow these steps:
  5. Move to the E-mail_Address field in the table, and press [Ctrl]K.
  6. In the Link To section, click E-mail Address.
  7. In the E-mail Address text box, enter the e-mail address for that record, and click OK.

To send an e-mail from the table, right-click the E-mail_Address field, and choose Hyperlink | Open Hyperlink. Access will open an e-mail message with the To address already filled in. All you have to do is complete and send the message.

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