Hardware

Step-By-Step: Get the fax straight in Windows 2000

Follow these steps to take advantage of Windows 2000s fax function.


Windows 2000 makes faxing documents as easy as printing. As long as a fax device is installed on your system, you can select it from any application that has a Print dialog box. To access the interface for fax options, just open the Fax applet in Control Panel.

The User Information tab, shown in Figure A, allows you to customize your cover pages. Just enter the appropriate information, such as your name, fax number, and e-mail address. Then, when you send a fax, the variable fields on the cover sheet will be populated with data you entered in the tab. The Cover Pages tab lists all the personal cover pages for the user who is logged on. If no cover pages are listed, you can create one by clicking the New button.

Figure A


The Cover Page Editor, accessed from the Cover Pages tab, lets you create new cover pages or edit cover pages created with the Windows 9x Cover Page Editor. As Figure B shows, there are enough design features for text and graphics to create a suitable business cover page. You can also paste objects onto a cover page from other applications.

Figure B


The Monitor tab, shown in Figure C, lets you customize the behavior of the fax monitor. The fax monitor displays the status of a fax, and it offers options to interrupt a fax or manually answer the next incoming call. The Dialog Box option toggles the display of a dialog box and provides an option to display the box on top of all other windows. You can also display an icon on the taskbar for the fax monitor and set Windows to play a sound when a fax is received. If your telephone line is shared between voice and fax calls, there is a check box to set the first fax device (the one with the highest priority) to be manually answered.

Figure C


Finally, the Advanced Options tab, as shown in Figure D, contains a button for launching fax service management.

Figure D


Selecting Launch Fax Service Management will open a Microsoft Management Console with the snap-in for fax devices and logging. You can customize the settings for devices and logs there, as shown in Figure E. You can also export lists of devices and logs to a text file.

Figure E

Ron Kauffman is a network engineer, IT consultant, and trainer with more than a decade of hard-core IT experience. He’s earned MCP+I, MCSE, MCT, and a host of other industry designations.

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