Software

Step-By-Step: Label columns in printouts

For large tables, page cutoff problems are bound to occur. This article shows how to repeat column headers in printouts to avoid this problem.


Have your Word users ever created tables that just kept growing and growing as they added new rows of data? When their tables span two or more pages, you should suggest they include a "header" row at the top of each page that contains labels for each column in the table. Here are two ways to accomplish this mission.

Using the document header
  1. Select the first row of your table.
  2. Press [Ctrl]X or go to Edit | Cut to place that row on the clipboard.
  3. Go to View | Header And Footer.
  4. Press [Ctrl] V to paste the row into the document header.

Your column labels will then appear on every page.

Without using the document header
The problem with the first approach is that the column labels occupy space in the document header. If you also want to repeat information such as the document name and page numbers on every page, your header can get pretty crowded. Fortunately, there's a workaround that lets you repeat a table row on every page without using the document header.
  1. Select the first row of your table—the one that contains your column labels.
  2. Choose Table | Heading Rows Repeat.

When your table grows beyond the first page, Word will automatically repeat the first row on subsequent pages.

If you want to repeat two rows on each page, select the second row and go to Table | Heading Rows Repeat, and Word will repeat those first two rows on subsequent pages.

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