Outlook offers several features to help users locate specific items more easily. For example, you can group a view according to a specific field to organize all items by that selected field.
Automatic formatting is another useful tool for helping users organize items in their Outlook folders. While many users turn to automatic formatting to help flag and identify messages, automatic formatting can also be useful for quickly identifying contacts.
For example, you might shade all contacts for a particular company using a certain color to be able to tell at a glance that a contact works for that company.
To use automatic formatting with contacts, follow these steps: