Software

Tech Tip: Restrict access to newsgroup folders in Exchange

Learn how to restrict newsgroup folder access in Exchange 2000 and 2003 by removing Folder Visible permissions.

Using Exchange public folders for newsgroups is a handy way to give users access to newsgroups, but organizations often want to restrict which employees have access to these newsgroup folders.

You can easily restrict newsgroup folder access in Exchange 2000 and 2003 by removing Folder Visible permissions. However, this process isn't exactly intuitive.

First, you must remove the Folder Visible permission from the folder for the user or group you wish to restrict. Follow these steps:

  1. In the Exchange System Manager, navigate to the Administrative Group that contains the newsgroup folder.
  2. Expand Folders, and expand Public Folders.
  3. Select the public folder that contains the newsgroups you wish to restrict, and open its properties.
  4. In the Folder Properties dialog box, select the Permissions tab, and click the Client Permissions button.
  5. In the Client Permissions dialog box, select or add the group you wish to restrict.
  6. Deselect the Folder Visible check box, and click OK to close the dialog boxes.

By default, the Network News Transfer Protocol (NNTP) service doesn't recognize the Folder Visible permission, so you'll also need to change another setting. Follow these steps:

  1. Navigate to the NNTP Virtual Server you use for the newsgroup folder.
  2. Select Virtual Properties.
  3. Right-click the Default virtual directory, and select Properties.
  4. On the General tab, select the Restrict Newsgroup Visibility check box, and click OK to close the dialog box.
  5. Right-click the NNTP Virtual Server, stop the service, and restart the service to make your changes take effect.

Now, any users or groups that don't have Folder Visible permissions to the newsgroup folder won't see the folder.

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