Speed up typing with AutoText
Do you often find yourself typing the same phrase over and over again? For example, let's say you work for the Southern Chesterfield Regional High School District Board of Education. Just entering the name of your employer can become quite time-consuming.
But you don't have to manually type the entire name of your organization each time you use it in a document. Instead, you can add it to Word's list of AutoText entries, and you'll never have to type the entire name again.
Follow these steps:
The next time you begin typing the name, the rest of the name will appear in a screen tip above the word you're typing. Press [Enter], and Word will fill in the rest.
If the screen tip doesn't appear, make sure you've enabled AutoComplete. Follow these steps:
Quickly copy chart formats
Sometimes, the most time-consuming chores have more to do with appearance than the actual information you're working with. For example, let's say you've just created a chart that details your organization's first quarter sales for 2004, and you spent a lot of time formatting it for your presentation.
You like the format, so you decide to make the other charts in your presentation look like it. However, you don't have the time to reformat all 10 charts.
Instead of reformatting each chart individually, you can copy the format to the other charts. Follow these steps:
Repeat this procedure for each chart you want to reformat.
Use an input mask to simplify data entry
It's much easier to enter phone numbers if you don't have to type the hyphens and parentheses. Did you know that you can configure Access to enter those special characters for you? You just need to tweak the field's Input Mask property.
To create an input mask for a phone number field, follow these steps:
Now, to enter a phone number, just move to the field, and type the numbers. The special characters will appear automatically.
If the suggested mask isn't appropriate, you can add your own mask to the list provided. For example, suppose you want Access to format phone numbers as 206-555-0000.
In the first Input Mask Wizard window, click the Edit List button. Delete the parentheses, and add a hyphen to the existing input mask. Retype the sample data, and click Close. Go through the rest of the wizard to enter the new mask into the field's properties.