Software

10+ lesser-known shortcuts for formatting Word text


Your users probably have a few favorite keyboard shortcuts for formatting text -- like Ctrl + B for applying boldface, Ctrl + I for applying italics, Ctrl + U for underlining, and maybe Ctrl + L to left-align text. But Word provides buttons for those tasks on the Formatting toolbar, so any efficiency gains are kind of a toss-up.

The real convenience lies in knowing some more obscure keyboard shortcuts -- ones that have no default button equivalents and that can save users from having to scrounge around dialog boxes looking for the appropriate options. Here are some shortcuts that are especially good for users to have under their belt.

Note: A comprehensive list of 80 Word shortcuts is available as a PDF in the TechRepublic Downloads Library. 

Keystroke Function
Ctrl + Shift + D Double underline the selected text
Ctrl + ] Increase the size of selected text by 1 point
Ctrl + [ Decrease the size of selected text by 1 point
Ctrl + Shift + A Make selected text all caps
Ctrl + = Toggle subscripting for selected text
Ctrl + + Toggle superscripting for selected text
Ctrl + Shift + Q Apply Symbol font to selected text
Ctrl + Shift + N Apply Normal style to current paragraph
Ctrl + Alt + 1 Apply Heading 1 style to current paragraph
Ctrl + Alt + 2 Apply Heading 2 style to current paragraph
Ctrl + Alt + 3 Apply Heading 3 style to current paragraph
Ctrl + Shift + L Apply List Bullet style
Ctrl + 0 (zero) Apply or remove space above current paragraph

About

Jody Gilbert has been writing and editing technical articles for the past 25 years. She was part of the team that launched TechRepublic and is now senior editor for Tech Pro Research.

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