Google Apps optimize

Look before you leap into enterprise-wide Google Plus

Before your Google Apps administrator can turn on Google Apps across your organization some specific steps need to be taken.

The news came through yesterday that Google has made Google Plus available to schools and businesses using Google Apps. However there was one catch, Google Plus has to be activated by your Google Apps administrator. As you might imagine, there is more to activation than merely clicking a radio button on the administrator's page.

Considerations

The Google Support website has an extensive list of consideration admins should work through before enabling Google Plus. I'll leave it to you to work your way through all of them, but here are some highlights:

  • Users need to join Google+ by creating a Google+ Profile
  • Your organization must be using the new accounts infrastructure. Google+ is not a core Google Apps feature, therefore, it is only available if your organization has moved to the new accounts structure.
  • Users must meet the age requirements for Google+ which is at least 18 years old.
  • Users must agree to the consumer Terms of Service because Google+ is a non-core service that is not covered by the Google Apps contract.

Transfer existing Google+ data

Besides all of the administrative hurdles, there is also the consideration of users with current personal Google+ accounts who wish to transfer that data to the new Google Apps version. The data that can be transferred includes profiles, streams, circles, contacts, and photos. The most likely tool to use for this data collection and transfer is called Google Takeout.

You can create an archive file of all your Google+ data or your can pick and choose what parts of Google+ you want to store and transfer.

About

Mark Kaelin is a CBS Interactive Senior Editor for TechRepublic. He is the host for the Microsoft Windows and Office blog, the Google in the Enterprise blog, the Five Apps blog and the Big Data Analytics blog.

6 comments
AMusnikow
AMusnikow

In the "Takeaway" at the top of the article, in "Before your Google Apps administrator can turn on Google Apps", should the second "Google Apps" be "Google+"?

sonnystarks
sonnystarks

The government agency I work for touts its Facebook presence in all corporate emails to us but then blocks access to it on all corporate computers! Google +? Don't think so!

Mark W. Kaelin
Mark W. Kaelin

Are you planning to turn on Google+ in your Google Apps organization? Have you worked through Google's considerable considerations list?

zalandas
zalandas

this list is actually pretty idiotic, how many enterprises have people younger than 18 working?

sbarragans
sbarragans

McDonalds here in Australia employs many 15-18 year olds. I am sure that there are many others!!

gwork
gwork

oh, I don't know. As of Oct `10 Google had 10 million Apps for Education users. I suspect one or two of those potential Google+ users might be under 18.