Google Apps

Quick Tip: Apply styles and fonts in Google Docs with Paint Format

Google is constantly adding new features to Google Docs. One recent addition is the Paint Format function. Mark Kaelin explains how it works.

There is one consistent thing you can say about Google Apps - it is always changing. Google rolls out new features for Google Apps just about every week it seems and if you are not paying attention you are likely to miss them.

One recent new feature makes establishing consistent styles and fonts in a document as simple as highlighting the right text. Using the paint format tool a user can copy the formatting applied to one bit of text to another bit of text somewhere else in the document.

Paint it

To paint one text format to another part of your document follow this example (Figure A).

Figure A

We are going to change the normal text to the red text using the paint format tool.
Select the text you want to highlight (Figure B) and then click the paint format icon.

Figure B

The format of the selected text will be transferred to the normal text.
Highlight the text you want to change and when you release the mouse button your text will change to the captured style, font, and font size. (Figure C)

Figure C

The style is applied with the release of the mouse button.

Have you come across any other new features in Google Apps that you have found useful?

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About

Mark Kaelin is a CBS Interactive Senior Editor for TechRepublic. He is the host for the Microsoft Windows and Office blog, the Google in the Enterprise blog, the Five Apps blog and the Big Data Analytics blog.

4 comments
mdpoupard
mdpoupard

Not having this protection feature in spreadsheets and formulas is a detriment. Is there any other way I am not aware.

Mark W. Kaelin
Mark W. Kaelin

Have you come across any other new features in Google Apps that you have found useful?

jcpedersen
jcpedersen

Just a small correction: You dont have to "select the text you want to highlight" -it's enough that your cursor is placed within the text when you click the paint format icon.

Mark W. Kaelin
Mark W. Kaelin

Thanks for the fine tuning - really helpful for transferring formats to blocks of text in a paragraph for example.

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