This tip was originally published in February 2012. With the release of Google Drive, the shortcut URL links used in February have changed. This is the revised version, which includes updated shortcuts. All of the other steps in the tip remain the same.
CBS Interactive, the division of CBS that manages websites like TechRepublic, adopted Google Enterprise Apps as its base office suite last year. I have been clinging on to the Microsoft Office way of doing my job ever since. But it has become increasingly obvious that I am going to have to adapt to the “cloud computing” way of doing things.
With that in mind, I have been slowly developing the tools and tricks I need to make Google Apps easier to use as my primary editing and writing tool. One annoying thing I have been able to overcome is the number of mouse clicks required to merely start a new Google Doc. Instead of starting Chrome, clicking the appropriate domain bookmark, logging in, navigating to the Google Docs page, and then clicking the New button, I can just click one icon, login, and get to work.
This is accomplished with a desktop shortcut, which can be easily setup for any domain instance of Google Docs. It is even easier if you are using the free version of Google Docs.
Note: I am using Windows 7 for this example, but the same technique will work for Vista or XP.
Right-click anywhere on the desktop, navigate to the New menu item, and then click the Shortcut entry as shown in Figure A.
Start a new shortcut
On the next screen, type (or copy and paste) the appropriate shortcut link into the text box, similar to Figure B. Of course, you want to replace the YOURDOMAIN placeholder to reflect your domain.
Type the appropriate shortcut - Ignore the shortcut in the image - use the revised shortcuts
Here are some the potential documents you can create shortcuts for:
Notice that there are slight differences between each shortcut.
If your instance of Google Docs does not reside within a domain, you can still create shortcuts, but you will leave out the reference to a domain, like this:
Click Next (Figure C) and give your new shortcut an appropriate name and click OK.
Give it a name
You will probably also want to change the default icon for your shortcut; right-click the shortcut and then select Properties. Click on the Web Document tab and click the Change Icon button. (Figure D)
Change the Icon
The system defaults to the Chrome set of icons, but you can find other icon libraries within the Windows directories or on the Internet. (Figure E)