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Use Grexit to turn your Google inbox into a collaborative tool

If you are looking for a method to turn your standalone Gmail account into an effortless collaboration platform, look no further than Grexit.

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A commonly used feature to help sort incoming mail is the trusty label feature. Used to help bring sanity to the chaos that is your inbox, it technically was designed for use within the context of a single user. The nice thing though is that, for those that crave a group-friendly method for sharing messages using the labels system, you can step up to the next level with Grexit for all Gmail and Google Apps accounts.

What it is

Grexit is an online service which supercharges your existing labels system and offers Amazon cloud storage for shared correspondence. Simply put. You can form groups of Gmail users that can access the exact same mail filtered within a Grexit label, making this great for team projects, sales management, recruitment, and more. Whenever a message that fits the label criteria is intercepted at any point, Grexit automatically syncs the email and pushes it out to other authorized accounts.

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 The dashboard is clean and well organized

Product Information:

  • Title: Grexit
  • Author: Grexit Inc.
  • URL: http://grexit.com
  • Price: Free and paid tiers (starting at $24/mo)

Signing up was fairly simple. I accepted the free, no-risk 30-day trial, then provided my access credentials to my custom Google Apps domain email. Then, after clicking through a few introductory dialogs, I landed on the dashboard, where I was able to tweak some settings and change my preferences for how Grexit labels are handled. Adding users is easy too. All you do is send Grexit invites to your co-workers (to Google-based email accounts only) and have them connect right in.

After I selected my users, I created a test label and set the filter criteria to intercept mail coming from a subject line "Nancy". After a test message was sent to my email account, I saw the message show up as visible and accessible between the two test email accounts I had configured. Now let's say this email was to be assigned to someone in particular. You can create yet another Grexit label that can say something like "Assigned to Dave" and only the individual who is tied to this label will see it as something he needs to take action on, while filtering out the message from everyone else's' inbox.

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 A sample message intercepted by the Grexit label

Sorting and organizing

Where I can see Grexit becoming a fantastic product is for effectively sorting support tickets. Gone are the days of having to figure out which support tickets from clients go where, since the intelligent label tracking system will easily pick up the key words you specify and farm out the messages to the correct support centers. Then your support teams can spend more time tackling their clients' issues and less time sorting messages out by hand. Keep in mind, sharing labels can easily be done from your favorite mail client, like Outlook, and not just from the webmail interface.

Now getting back to the free trial, you are able to have unlimited labels and 2GB of shared cloud storage at your disposal during that time. If you decide you want to keep Grexit, but not pay, a free tier is available which only allows for a rather crippled user count of three as well as a maximum of five custom labels at any one time. The paid tiers are definitely worth consideration if you plan on actually using Grexit seriously. With plans starting at $24 a month for five users with unlimited labels, you can scale up as your needs increase over time at fairly decent prices.

If you are in charge of a large enterprise, their most expensive package costs you about $199 a month for 100 users, with each additional user for $3 extra. Even with that expenditure, Grexit could conceivably save you money in the long run and pay you back in frustration-free sharing and ensuring all the right parties are notified. All in all, you can't go wrong with Grexit and I strongly suggest giving it a try today. If you have any other email-based collaboration systems you would like to share with us, feel free to voice your thoughts in the comments.


About

An avid technology writer and an IT guru, Matthew is here to help bring the best in software, hardware and the web to the collective consciousness of TechRepublic's readership. In addition to writing for TechRepublic, Matthew currently works as a Cus...

1 comments
Mark W. Kaelin
Mark W. Kaelin moderator

Have you tried Grexit or another collaborative system as an addon to your Google Apps? Tell us about it.