For those of us of a certain age and purporting to be members of certain professions, Microsoft Word is our security-blanket word processor. We are comfortable with it and relish in its familiarity (witness the continuing uproar over the change to the Office Ribbon interface).
Members of this group approach new-fangled cloud-based applications like Google Docs with a bit of trepidation. So anything Google can do to bring familiarity to their apps is appreciated.
You say template, I say what the...
One of the features familiar to long-time users of Word is the concept of the template. The ability to store pre-written documents with the repetitive bits we use every day already inserted gives us a warm feeling inside. Google Docs also has a feature called Template, but it is not exactly what you might think.
If you are using the free version of Google Apps, submitting one of your Docs templates to the template library means that template will be visible and useable by the entire Internet. If you are using the Enterprise version of Google Apps, your submitted templates will be available to the rest of the enterprise as determined by the administrative policy.
It is obvious that the way Word users define template is not the same way Google defines template.
If you have an often-used document that you would like to "templatize" in Google Docs but don't want everyone to have access to it, I would suggest that you use the Make a copy feature.Here's how: With your document open, click the File menu and navigate to the Make a copy menu item. (Figure A) You'll have to confirm and you can bring along any collaborators with the copy if you wish. (Figure B)
Make a copy
Yes copy and bring my friends
Now you can change the name of the copy document and start your modifications while keeping the template intact for the next time you need it.
That's the way I came up with to create templates in Google Docs, just off the top of my head - do you have a better suggestion?
Mark W. Kaelin has been writing and editing stories about the IT industry, gadgets, finance, accounting, and tech-life for more than 25 years. Most recently, he has been a regular contributor to BreakingModern.com, aNewDomain.net, and TechRepublic.