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How do I... Set the default envelope options in Word 2007?

<img src="http://t.cbsimg.net/i/z/200606/how_110x85.jpg" align="right" border="0" height="85" hspace="5" vspace="5" width="110" />Some users really like <a href="http://www.techrepublic.com/search/search/Microsoft+Office+2007.html?t=1&amp;s=0&amp;o=1" target="_blank">Microsoft's Office 2007</a> Ribbon interface, others, like me, have grown to accept it, and still others continue to curse its existence. But no matter which camp you fall into, there are several seemingly simple tasks that just don't work the way they used to in previous versions. One example of that is the default envelope setting in Word 2007. Here is how you set the default envelope in Word and how you can keep the default envelope for a particular document permanently.

Some users really like Microsoft's Office 2007 Ribbon interface, others, like me, have grown to accept it, and still others continue to curse its existence. But no matter which camp you fall into, there are several seemingly simple tasks that just don't work the way they used to in previous versions. One example of that is the default envelope setting in Word 2007. Here is how you set the default envelope in Word and how you can keep the default envelope for a particular document permanently.

This blog post is also available as a TechRepublic gallery and TechRepublic download.

Mailings tab

We'll start with a simple document, similar to the one shown in Figure A. This document has an address.

Figure A

Simple document
To get to the envelope settings, click the Mailings tab on the Office Ribbon (Figure B). Notice how the Ribbon changes to give us more options.

Figure B

Mailings tab
Click the Envelope button in the Ribbon to get to the Envelope And Label settings configuration screen, shown in Figure C.

Figure C

Envelope And Labels
To set the default envelope click the Options button to reach the screen shown in Figure D. From here, you can pick from a list of standard envelope sizes -- the size 10 is what I use most often, but there are numerous others to choose from.

Figure D

Envelope Options
Click on the Printing Options tab (Figure E) to get a graphical depiction of the several different ways envelopes can pass through your printer. Every printer is different, so be sure you make the right choice before you start printing.

Figure E

Printing Options

Now, this is where the way things work in Word 2007 is a little different from the way things worked in previous versions of Word. There is no button to set the chosen envelope configuration as the default. This envelope choice will remain the default for the next document automatically; there is no need to click a button.

However, you will have the opportunity to set as default the return address. If you have typed a return address in the appropriate box, when you click Close (Figure F), you will be asked if you would like to set that address as the default.

Figure F

Return address
One more consideration is if you want to set a default envelope for a particular document that may be different from your normal default choice. The best way to associate a specific envelope with a specific document is by clicking the Add To Document button in Figure F. This will attach the envelope to the document, as shown in Figure G.

Figure G

Add To Document

While the basic mailing functions are generally the same as they always have been, how you get there in Word 2007 is a little different.

About

Mark Kaelin is a CBS Interactive Senior Editor for TechRepublic. He is the host for the Microsoft Windows and Office blog, the Google in the Enterprise blog, the Five Apps blog and the Big Data Analytics blog.

7 comments
cattr
cattr

Very helpful. Thanks.

cattr
cattr

Very useful. Thanks

d_hargus
d_hargus

While this may indeed work for some, Word 2007 took a huge step backwards in functionality. Where does one change the printer from the envelope screen? Big problem for the mobile user...

ljhutchinson
ljhutchinson

Microsoft office worked great until recently when my printer cartridge (hp photosmart 7350) would not print on the right, anymore, where the envelope feeder is. It prints on the left. The printer will print on the right when I use the template for envelopes, so I know it is not broken. How can I get the cartridge to move over to print on the right when using Microsoft Office Word?

bob
bob

Nowhere in this article do you provide the solution that people are looking for. Namely, HOW DO YOU SET THE DEFAULT OPTIONS! Every single time I want to print an envelope, I have to change the distance from the top and left from auto to what I want, and have to change the font face and size. This is such a huge problem with Word, and you didn't help one bit!

royphil345
royphil345

@bob  Yup, same issue I'm having. Plus, if I don't print an envelope for awhile, I forget my preferred settings.

This may be a printer driver issue. I recently changed printers and I think the settings may have "stuck" with the old printer, but I'm not 100% sure on that.

wpete574
wpete574

When in the envelope edit mode at the lower end of the page it has an options box. Just click it. If you are getting double spaced lines, add the text manually, do not past it. It is a bug in 2007.