Add Next Page and Previous Page to Word 2010's ribbon

You can work more efficiently by adding options and commands that you use a lot to a custom group on the Office 2010 ribbon.

Between the Quick Access Toolbar and the easy-to-customize ribbon, it's easy to add those little extras to your user templates. For instance, I like the Next Page and Previous Page arrows on the Acrobat Reader toolbar. I use them several times a day while editing documents. Adjusting to Word after working in Acrobat Reader takes a frustrating minute or two because Word doesn't have a couple of quick arrows on a toolbar.

You can click the Page Number indicator on the status bar or press [F5] to open the Go To dialog. But then, you have to enter a page number. The alternative is the Select Browse Object tool at the bottom of the vertical scroll bar, but the Find and Replace feature usurps it, which annoys me. (I also use Find and Replace, a lot!)

I ended my frustration by adding a couple of page jumping options to the Review tab (but you can position the new group on any tab). You could add them to your QAT if it isn't already too crowded. Unfortunately, both options use the same icon which might just confuse users. That's why I opted to add a new group to the Review tab as follows:

  1. Click the File tab and choose Options (under Help).
  2. Select Customize Ribbon in the left pane.
  3. In the resulting dialog, click the New Group button. (It's in the bottom-right corner.) Doing so will add a custom group to the Review tab's list.
  4. With the new custom group selected, click Rename and enter a meaningful name - perhaps Move.

At this point, you have a new group named Move on the Review tab, but it's empty. To customize the new group, you'll add items. Add Go To Next Page and Go To Previous Page, as follows:

  1. From the Choose Commands From list, select All Commands.
  2. In the resulting list, find Go To Next Page.
  3. Before adding the option, be sure to select Move in the list to the right.
  4. Click Add to move Go To Next Page to your new Move group.
  5. Find Go To Previous Page and click Add.
  6. Click OK.

Now, click the Review tab to see the new group named Moved and the two new options.

All of the Office ribbons are easy to customize. You can corral the commands you use a lot into one group or you can designate groups with a specific purpose, such as I've done with the Move group.


Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

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