Software

Add Next Page and Previous Page to Word 2010's ribbon

You can work more efficiently by adding options and commands that you use a lot to a custom group on the Office 2010 ribbon.

Between the Quick Access Toolbar and the easy-to-customize ribbon, it's easy to add those little extras to your user templates. For instance, I like the Next Page and Previous Page arrows on the Acrobat Reader toolbar. I use them several times a day while editing documents. Adjusting to Word after working in Acrobat Reader takes a frustrating minute or two because Word doesn't have a couple of quick arrows on a toolbar.

You can click the Page Number indicator on the status bar or press [F5] to open the Go To dialog. But then, you have to enter a page number. The alternative is the Select Browse Object tool at the bottom of the vertical scroll bar, but the Find and Replace feature usurps it, which annoys me. (I also use Find and Replace, a lot!)

I ended my frustration by adding a couple of page jumping options to the Review tab (but you can position the new group on any tab). You could add them to your QAT if it isn't already too crowded. Unfortunately, both options use the same icon which might just confuse users. That's why I opted to add a new group to the Review tab as follows:

  1. Click the File tab and choose Options (under Help).
  2. Select Customize Ribbon in the left pane.
  3. In the resulting dialog, click the New Group button. (It's in the bottom-right corner.) Doing so will add a custom group to the Review tab's list.
  4. With the new custom group selected, click Rename and enter a meaningful name - perhaps Move.

At this point, you have a new group named Move on the Review tab, but it's empty. To customize the new group, you'll add items. Add Go To Next Page and Go To Previous Page, as follows:

  1. From the Choose Commands From list, select All Commands.
  2. In the resulting list, find Go To Next Page.
  3. Before adding the option, be sure to select Move in the list to the right.
  4. Click Add to move Go To Next Page to your new Move group.
  5. Find Go To Previous Page and click Add.
  6. Click OK.

Now, click the Review tab to see the new group named Moved and the two new options.

All of the Office ribbons are easy to customize. You can corral the commands you use a lot into one group or you can designate groups with a specific purpose, such as I've done with the Move group.

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

6 comments
Robiisan
Robiisan

I'm into my sixth decade and have been in IT since before DOS. I recently (about a year and a half ago) transitioned from Office 2003 to 2007. The delay was not that I didn't want to, I just didn't have the "getus" or other access to an upgrade. Through a local non-profit, I managed to get, believe it or not, and unlimited license for Office 2007 Pro. Since I'm the IT guy for my whole family, everyone and their brother got an upgrade installed, as soon as I could get to them. At first, it was a little frustrating to me to deal with the Ribbon. "Where'd they hide THAT?" and "Now, how do I...?" but after I recognized the logic of their structure, it quickly became second nature to me. And I have been able to help my family members who are willing to get into it and experiment, to transition to it comfortably as well. My Mother, for example, is 83, a former administrative type who used to lock up keyboard buffers on electric typewriters by getting too far ahead of them. Once she saw how the commands were grouped on the Ribbon and Tabs, she said, "Oh! That makes sense!" and I am back to struggling to keep up with her progress in Word and Excel. In the last few weeks, I was picked up as an applications instructor at a local career college and tasked to teach Office 2010 applications. Well, not having it at home was a challenge, so I downloaded the trial version for now (the college MAY give me a license, since I'm teaching it). While there was a little more. "Where'd THAT go, now?" it wasn't long before I was up to speed and cranking right along. Of course, having textbooks to study and having to explain things to the students helps. But being in a fast-changing field means re-thinking concepts and adjusting behaviors is just part of the territory. So, to those of you who are whining about toolbars and drop-down menus going away, I can only say that the most likely reason you are having trouble adapting to the Ribbin concept is because you don't WANT to. Change may be uncomfortable, and I'm NOT saying that change for the sake of change is always good (bad, or indeifferent), But the only constant in life IS change! Adapt. Dig your stodgy, rootbound mindset out of the mire of yesterday and accept the direction your industry is going. If it isn't all you want it to be, make small personal changes like Susan explains in this article (Thanks, Susan - my Ribbon has this modification on it now!) Or get into another industry because your mind has lost its ability to flex, change, and grow. I still love the catch-phrase of one of the alarmists in the late nineties about the Y2K scare. He said: "To embrace the future, let go of the past!"

libskrap
libskrap

yes, there are lots of things that can be done to the ribbons and personal button 'quick access' toolbar to make office 2007 and 2010 work ok for the typical user. But, that doesn't get around the basic problem: the ribbon structure doesn't work as well as the old button bar did in 2003. it is counter-intuitive for most of my users, and causes loads of frustration. Perhaps it is a user issue -- my small sample may not be at all representative of 'most users'. But, I am now having users demand to go back to office 2003, after a few months with 2007 or 2010. even with lots of custom button bar enhancements. the newer versions are just not worth the pain. Word, Excel and Outlook account for at least 95% of what these users use in office.

ssharkins
ssharkins

You made me laugh at the end -- get into another industry because your mind has lost its ability to flex, change, and grow... some days, that sounds good to me! ;) My mom (76) was told to work crossword puzzles by her doc. Despite all the aggravations, at least this business keeps my mind agile and young. :)

ssharkins
ssharkins

The old menu bar organized commands and settings and we were use to it. The ribbon organizes things differently, and we'll get use to it. I wouldn't encourage users to return to 2003 because the menu bar is never coming back. I suppose if integrating with other users isn't an issue, it really doesn't matter, but they're losing new functionality. Try to encourage them to stick with the new ribbon. I actually like it -- and Word was the easiest adjustment for me. I wouldn't want to go back now. The ribbon was a huge change, but it's something your users will adjust to in time. Reasonable training, interactive guides, and time... they'll come around! ;)

ssharkins
ssharkins

If they're still using 2007, encourage them to move on to 2010 -- it is much better and I can't even explain why -- mostly the same structure, but it just has a cleaner more efficient feel to it. I didn't like 2007, but I do like 2010. Just a thought.