Change case in your Word documents with easy toggle shortcuts

One of the most common word processing chores is changing the case of text in a document. You can greatly streamline the process if you learn a couple of Word's most useful keyboard shortcuts.

Do you find yourself continually pressing the Caps Lock key to change from uppercase to lowercase, and vice versa, as you type? While the Caps Lock key is better than having to search for the Change Case commands with the mouse, you can't use it to change the case of text that has already been typed.

Word does provide a couple of toggle key combinations you can use to change the case of selected text without retyping. For example, say you typed the following text and want to change it to all uppercase:

Caution! To avoid injury, please read all instructions first.

Just select the text and press Ctrl + Shift +A.

You can also use this key combination to change case as you type. Follow these steps:

  1. Press Ctrl + Shift + A.
  2. Type: Caution! To avoid injury, please read all instructions first.
  3. Press Ctrl + Spacebar to return to lowercase.

Another helpful key combination is Shift + F3, which lets you toggle case from lowercase to uppercase and then to initial caps. For example, say you just typed Tcp/Ip. To change it to all uppercase, select it and then press Shift + F3. To change the phrase "All's well that ends well" to initial caps, select the text and then press and hold the Shift key while you press F3 three times.

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