Software

Convert Word 2007 documents to PDF format

Office 2007 lets you convert your documents, spreadsheets, and PowerPoint presentations to PDF -- optimized for online documents, printed documents, or both. But before you can convert your document to PDF format, says Mary Ann Richardson, follow these steps.

Office 2007 lets you convert your documents, spreadsheets, and PowerPoint presentations to PDF -- optimized for online documents, printed documents, or both. Before you can convert your document to PDF format, you need to download and install the support for PDF and XPS from the Microsoft Web site. (Be sure you have an active Internet connection so you can download the support for PDF and XPS.) Now follow these steps:

  1. In Word 2007, go to Word 2007 Help, type PDF in the Search box, and then press [Enter].
  2. Scroll to and click Enable Support For Other File Formats, Such As PDF And XPS.
  3. Under "What Do You Want To Do?" click Install And Use The Publish As PDF Or XPS Add-In From Microsoft.
  4. When the Web page displays, click Microsoft Save A PDF Or XPS Add-In For 2007 Microsoft Office Programs.
  5. Follow the instructions to download the add-in.

To save a Word 2007 document as a PDF file, open the document and follow these steps:

  1. Click the Microsoft Office button, move to Save As, and click PDF Or XPS.
  2. Click the Options button to set Bookmarks, designate whether you want to save a part of the document or the entire document, and/or exclude document elements from the file. Click OK.
  3. Click the appropriate button for Standard or Minimize optimization.
  4. Click Publish.

You can follow these same steps to convert your spreadsheets and PowerPoint files to PDF.

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24 comments
mosepa25
mosepa25

Hi, I've just install the installer (convert word to pdf) by following the instruction. It Work! Thank you so much!

rodney.mcmullan
rodney.mcmullan

Hi Great article. I have created bookmarks and can access them on the LHS menu in my Adobe Reader but if I create a link within the document and set it as a bookmark, it is not clickable when I open the pdf created. Any ideas? Rodney

happymark88
happymark88

There is an easy way of changing Portable Document Format into Word. "Into word" means into an editable format rather than just into MicroSoft Word. You can buy proprietary software such as Adobe. You can use a website to convert for you, which converts many file formats from one form to another. You can do a screen shot and paste the image into a word document but you won't be able to edit it. You can copy using Ctrl or Cmd +C and Paste using Ctrl or Cmd +V into a word document. You will then have to spend some time fixing the formatting as it will not be the same between the two different software programs. you can also download a reliable pdf to word document such as Advanced pdf converter. With this pdf converter, you can convert total pdf conment onto word form, and then you can edit the word document at your ease. http://www.advancedpdfconverter.com/products/pdfconverter.html AXPDF PDF to Word converter is also recommended to hlep you get a reeditable PDF into Word document.

bzenagui
bzenagui

i need to convert PDF to word how can i do it

seyekuyinu
seyekuyinu

Geez thanks so much for this post...i'd been looking franctically for this

kparchevsky
kparchevsky

Well, it does not convert Word documents correctly. It is easy to reproduce this situation. Go to Microsoft Word -> Insert -> Object -> Microsoft Equation and type [(a+b)]. Type square brackets not as separate characters, but choose them from Fence Templates in Microsoft Equation. Try to convert this file to pdf. Square brackets will look weird. Konstantin

Sterling chip Camden
Sterling chip Camden

Thanks for this -- ever since I got my new 64-bit Vista system, the plugin that comes with Acrobat quit working for me, but this one seems to do the job.

skooboy
skooboy

I've yet to see an article describe the difficulties one can encounter with MS Genuine...yadda...confirmation. Several of us at work run legit copies of Office 2007 Pro and Visio 2003. With this combo, for some reason, the MS Genuine check fails, and we cannot download the PDF plug-in. Why in the hell did MS make creating PDF's such a "priviledge"? So like the comment above, we use CutePDF, because MS has failed us with this feature.

TABComputers2002
TABComputers2002

Download and install PRIMO PDF. It's free and will give you the ability to "Print" anything as a PDF file. I have it at work, and I use it for all my applications.

NickNielsen
NickNielsen

But as a plug-in? Why not native? I'm still not going to spring for the license; I'll just keep muddling along with OpenOffice.

angelacat
angelacat

There are many site available to give you some info and tools to convert pdf to word 2007. you just enter the e-mail address and import desired pdf files then it will process them and send you the converted word files to your e-mail. Although I prefer a desktop pdf to word converter, since is more safe and real-time.

kparchevsky
kparchevsky

Well, it does not convert Word documents correctly. It is easy to reproduce this situation. Go to Microsoft Word -> Insert -> Object -> Microsoft Equation and type [(a+b)]. Type square brackets not as separate characters, but choose them from Fence Templates in Microsoft Equation. Try to convert this file to pdf. Square brackets will look weird. Konstantin

rogerrr88
rogerrr88

I think Microsoft Word 2007/2010 is the simplest way you can use to save word document as PDF file. With just several clicks, it's very easy to export to a pdf file with decent description of original word doc files. Although i don't have one, I often ask for my friends who have one to achieve it.

AtCollege
AtCollege

Personally, I like the control I can have with PrimoPDF, but I hate all the screens and clicks you have to go through to make the PDF. So I prefer Microsoft's add-in. It seems to make more sense to the users I work with and they get it better. When they have to think Print vs Save to save the Word doc as a PDF file, it throws them. And the teeeeeeny browse button (3 dots)to change the location of where the file is saved is almost impossible to see. However, I have not been able to convince our techies to install the add-in vs. PrimoPDF on ghosted computers. So I help those who would benefit to install the Add-In.

readerlis
readerlis

Never heard of primo. thanks. do you have a link or a website?

ginmemphis
ginmemphis

I have installed CutePDF Writer for several office users. It is simple to install, simple to use. Since you just "print" to it, it isn't too intimidating for non-techs.

kweiss
kweiss

Pickup www.cutepdf.com (for home use)... it also does an excellent job creating PDF... Be careful with Office 2007 in creating PDF, as I have found numerous instances where it creates incorrect PDF layouts, especially when there is any kind of background involved with the document.

fionajd
fionajd

I have tried many converters, many of them offer a bad result and make me freak out !

robo_dev
robo_dev

Works great, and the free version costs much less than Acrobat Distiller. :>

sithomas
sithomas

I have been having trouble with PrimoPDf because it does not transalte hyperlinks in Word docs correctly. It cannot cope with hyperlinks which are displayed as 'Click Here' in Word. The PDF produced displays the text as though it were a link, but it is just blue underlined text. How does CutePDF Writer handle this please?

fiona8912
fiona8912

All these pdf creation software stated here are supposed to have function of printing to pdf files I think, Ms Word 2007's add-in pdf maker is really good news for us. But maybe still some defects that pdf creating tools can mend up that is to create pdf file from multiple documents or add password when creating pdf documents.

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