Software

Create an email shortcut for speedier messages

You can shave some time off your email tasks by creating a desktop shortcut for sending messages to the people you contact most often.
Most of my email messages go to the same few people -- sometimes the same person may hear from me several times in one day! Frequently entering the same address is inefficient, even with Outlook's AutoComplete feature. If you send a lot of mail to the same person, create an email shortcut on your desktop. When you want to send a message, just double-click the shortcut to open a blank, pre-addressed message, ready to go.

To create a desktop shortcut for sending messages to the same person, do the following:

  1. Right-click the desktop, choose New, and then select Shortcut.
  2. In the Create Shortcut dialog, type mailto:emailaddress. Don't enter any space characters between the mailto: component and the email address.
  3. Click Next and enter a descriptive name for your email shortcut.
  4. Click Finish.

To use the new shortcut, just double-click it. Outlook (or your default client) will open a mail window and fill in the To field using the address you provided when you created the shortcut. Write your message and send!

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

5 comments
WendellF
WendellF

To add multiple e-mail addresses to that shortcut , when finished with the first address continue with a colun( no space ) and the next address .

bob_ellis
bob_ellis

Try mailto:destination@test.com?subject=the subject&body=Whatever you want in the body of the email&cc=cc@test.com&bcc=bcc@test.com. That generates a complete email ready for further editing or instant sending.

delta301
delta301

Susan, of all the millions of times I have right clicked on the Windows Desktop, I never really explored all that was there. Thank you for pointing this out. Maybe you could follow up on this and explain the rest of features in the New tab. I never realized that was a shortcut to my MS Office programs. Now I don't have to clutter up my desktop. What are the rules to the shortcut feature? What else will it do? Briefcase is a handy program and so is Bitmap Image. Thanks.

bob_ellis
bob_ellis

Tried that out and what worked on my Outlook 2003 was a semi-colon. (;) Thanks. This trick just keeps getting better.

WendellF
WendellF

Yeah , should have written "semi-colon" Thanks Bob