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Software

Create an email shortcut for speedier messages

You can shave some time off your email tasks by creating a desktop shortcut for sending messages to the people you contact most often.

Most of my email messages go to the same few people — sometimes the same person may hear from me several times in one day! Frequently entering the same address is inefficient, even with Outlook's AutoComplete feature. If you send a lot of mail to the same person, create an email shortcut on your desktop. When you want to send a message, just double-click the shortcut to open a blank, pre-addressed message, ready to go.

To create a desktop shortcut for sending messages to the same person, do the following:

  1. Right-click the desktop, choose New, and then select Shortcut.
  2. In the Create Shortcut dialog, type mailto:emailaddress. Don't enter any space characters between the mailto: component and the email address.
  3. Click Next and enter a descriptive name for your email shortcut.
  4. Click Finish.

To use the new shortcut, just double-click it. Outlook (or your default client) will open a mail window and fill in the To field using the address you provided when you created the shortcut. Write your message and send!

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

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