Software

Create an online form with a Word table

Tables provide a simple, effective structure for your online forms. Here's a look at how to use a table to set up blank lines that will stay put when users fill out your forms online.

Unlike printed forms, where users write directly on blank lines, typing data on a line in an online form only moves the line over to the right. For example, say you need your customer to enter his or her name online after reading your form. You place the following at the end of the form: Name: ______________________________________ When the reader attempts to type on the line, it moves to the right, like this: Name: ____Jane Doe__________________________________ To create a line that won't move, follow these steps:

  1. Create a 2x1 table as shown in Figure A.

Figure A

create table

  1. Right-click the table, click Borders And Shading (Figure B), and then click the Borders tab .

Figure B

borders and shading

  1. Under Setting, click None.
  2. Under Apply To, choose Table (Figure C) and then click OK.

    Figure C

    apply to

    1. Select the second column, right-click the selection, and click Borders And Shading.

    1. On the Borders tab in the diagram under Preview, click the second and third buttons on the left (Figure D).

    Figure D

    borders

    1. Under Apply To, choose Cell and then click OK.

    Figure E shows the results. Now, the user enters a name into the table cell, not on the line, and the cell border does not change.

    Figure E

    online form


    Miss a Word tip?

    Check out the Microsoft Word archive and catch up on other Word tips. Help users increase productivity by automatically signing up for TechRepublic's free Microsoft Office Suite newsletter, featuring Word, Excel, and Access tips, delivered each Wednesday.

    9 comments
    kabarrow
    kabarrow

    I think this exercise was great. Will definitely show my colleagues this one. Thanks for the tip

    ristec
    ristec

    thanks for this good tip.

    Mr. Content
    Mr. Content

    Nothing in the article about how this goes from a Word doc to Web enablement, which the word "online" in the title implies. When talking solely about a Word-based form, "e-form" is a more accurate descriptor than "online form." Good form design also includes locking predefined fields (categories such as 'name' and 'date'), which wasn't addressed here either. Between the inaccurate bait-and-switch title and the ho-hum content, this piece merits a big yawn and two thumbs down.

    joannecalhoun
    joannecalhoun

    That is really cool. I love getting information that makes life easier. I would love more ideas like this one. On all MS Office. THANKS! Joanne Calhoun

    katinya
    katinya

    this is the wrong title for this post.

    jwlindsey
    jwlindsey

    Step 1 should say to create a 2x2 table if you want to follow the example. And don't forget to adjust the column widths to the desired size. Also, after you have followed all the steps, be aware that in the drop-down menu for Table there is a toggle for "Hide/Show Gridlines." If it is set to "Show" you will still see grayed borders where you have set them to "none" in the earlier step. I am using Word 2003 with Win XP. These options may be different for Vista and Word 2007

    zulfirsadat
    zulfirsadat

    Is there a way to create online table with MS-Word?

    AndesEbla
    AndesEbla

    Yes, I agree. Moreover, the article title is misleading. The author should learn how to really make an ONLINE LIVE FORM by using Google Documents.

    Soumi
    Soumi

    So how does this become an online form?

    Editor's Picks