Printers

Disable printer notification in the Windows System Tray

The printer notification balloon displays information you already know. If it annoys you, disable it.

When you send something to the printer, Windows displays a small balloon from the System Tray that identifies the document you're printing, and that includes Office documents. I find this notification annoying.

Fortunately, you can disable this annoying feature, as follows (in Windows XP):

  1. Click the (Windows) Start menu and choose Printers and Faxes.
  2. In the Printers and Faxes window, choose Print Server Properties from the File menu. In Windows 7, Print Server Properties in on the window's toolbar.
  3. Click the Advanced tab.
  4. Clear the Show Informational Notifications For Local Printers option.
  5. Clear the Show Informational Notifications for Network Printers option (if applicable).
  6. Click OK.
  7. Close the Printers and Faxes window.

Depending on your system's configuration, you might have to disable both local and network printers.

You're probably wondering if this feature really annoys me as much as I say or if I'm just employing a clever writing device to make this entry more interesting. Honestly, it's an annoying interruption I can definitely live without. Of course, to more patient folk, this interruption seems insignificant. After all, it doesn't keep you from working and it will disappear on its own, eventually. Most people will ignore it, but it diverts my attention, even after all this time. If it annoys you as much as it annoys me, you'll appreciate knowing how to disable it!

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

11 comments
hmf1860
hmf1860

I can't find it in windows 8!

SirWizard
SirWizard

I tried this with Windows 7 and thought something was wrong with the instructions (beyond the insignificant in/is typo). But not really. You must select the printer to see the desired button. To clarify: From the Windows 7 Start menu, click Devices and Printers. The appropriate dialog box opens, but its toolbar contains only "Add a device" and "Add a printer." Click a printer, and "Print server properties" appears on the toolbar, between the newly visible "See what's printing" and "Remove device" buttons (which have no button outlines). Click "Print server properties" and in the dialog box that opens, click the "Advanced" tab to access the notifications check boxes.

ralph.bacon
ralph.bacon

I used this article to turn the notification ON - it's on by default at work but not at home and I actually miss the notification! Each to their own...

mckinnej
mckinnej

These things started showing up after we got new printers a year or so ago. Never could figure out how to get rid of them. Many thanks!

dvenus
dvenus

Thanks have been looking for how to do this for a year.

Angel_Tech
Angel_Tech

I think this tip is great for personal use. I mean, if you know your printer is only accessed by you (shared or not).. I work for a school and the notification allows us to troubleshoot any issues with out network printers (paperjam, not printing, etc).. Thanks for the tip. I was just reading about how to turn off the noification from Win7 before this one.. Will you put it into the downloads section as a PDF? Cheers :)

PurpleSkys
PurpleSkys

The 'Discussion' forum is for matters of general discussion, not specific problems in search of a solution. The 'Water Cooler' is for non-technical discussions. You can submit a question to 'Q&A' here: http://www.techrepublic.com/forum/questions/post?tag=mantle_skin;content There are TR members who specifically seek out problems in need of a solution. Although there is some overlap between the forums, you'll find more of those members in 'Q&A' than in 'Discussions' or 'Water Cooler'. Be sure to use the voting buttons to provide your feedback. Voting a '+' does not necessarily mean that a given response contained the complete solution to your problem, but that it served to guide you toward it. This is intended to serve as an aid to those who may in the future have a problem similar to yours. If they have a ready source of reference available, perhaps won't need to repeat questions previously asked and answered. If a post did contain the solution to your problem, you can also close the question by marking the helpful post as "The Answer".

jmeltzer
jmeltzer

I like you tip but don't know how to use it on network printers. Any idea>

ssharkins
ssharkins

Thank you -- I'm glad you like the tip, but I doubt they'll turn it into a pdf.

rhino777
rhino777

The checkbox that mentions network printers...

jmeltzer
jmeltzer

that worked but was hard to find

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