Double-click shortcuts provide quick access to Word formatting options

Don't wander around a tab or a menu looking for a command when a double-click can get you where you want to go.

Most of us probably spend more time formatting our documents than we should, so shortcuts matter. You could spend  time looking for the right options, but sometimes a double-click provides quicker access to formatting options. Here's a few:

  • Double-click the horizontal or vertical ruler to open the Page Setup dialog.
  • Double-click the indent marker on the horizontal ruler to open the Paragraph dialog (my personal favorite).
  • Double-click the Move Table Columns marker (the small squares you see when you're in a table) on the horizontal ruler to display the Tables Properties dialog.
  • Double-click the Proofing Errors indicator to display the Readability Statistics.
  • Double-click the title bar (top of the screen) to restore the window. This is the same as clicking Restore Down in the top-right corner, but those buttons aren't always available.
  • Double-click a tab to hide the ribbon.
  • Double-click the header or footer area to open it for editing.
  • Double-click an AutoShape to display the context-sensitive Formatting toolbar.

A click, right-click, or double-click can often expose shortcuts and unknown options. What clicking shortcuts do you rely on?


Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.


The two shortcuts I rely on most often are: Shift + F3 to toggle capitalization Shift + F5 to return to the position in a document that I was at when I closed it (i.e. first thing in the morning)


[b]I use keyboard-click combinations for text selection[/b] I am sure some are rather simple and universally used, but just in case people don't know any.... 1. [i]Double click[/i] - selects word 2. [i]Triple click[/i] - selects paragraph 3. [i]Click to left of line[/i] - selects line (drag to select multiple lines). 4. [i]Ctrl-click[/i] - selects sentence 5. [i]Click above column or left of row in table[/i] - selects column or row (drag to select multiples) 6. [i]Double click in table cell[/i] - selects text 7. [i]Triple click in table cell[/i] - selects complete cell (useful for formatting) 8. [i]Alt-click[/i] - learnt from Tech Talk, allows vertical selections, not used much yet, but there are occasions where this would be useful e.g. repeatedly forwarded emails where a prefixed symbol is added to each line. Thanks TechTalk contributors, I have found several helpful software tips here, and am keen to hear other methods to speed up work. [u]Happy 2012[/u] Gudulzz "For every complicated menu option requiring a few clicks, there is a shortcut waiting to be discovered" "If text is already selected, [b]please please[/b] just type over it, don't use backspace or delete"


Very helpful but... Where is the Proofing Errors indicator? Which of the many 'bits' at the top is the title bar?

Editor's Picks