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Format Word 2007 documents using Change Case and Clear Formatting commands

Word 2007's Ribbon has two commands -- Change Case and Clear Formatting -- that make formatting easier. Mary Ann Richardson explains how you can use Change Case to change text case from upper to lower, lower to upper, and everything in between.

Word 2007's Ribbon has two commands -- Change Case and Clear Formatting -- that make formatting easier. Change Case can change text case from upper to lower, lower to upper, and everything in between. For example, say you want a sentence you just typed in your Word document to be a title with every word capitalized. Follow these steps:

  1. Select the sentence.
  2. Under the Home tab, click the Change Case command in the Font group.
  3. Select Capitalize Each Word.

You can change the title back to a sentence by selecting Sentence Case in step 3.

Clear Formatting does exactly what you would think. For example, after adding a number of formats to a paragraph, you decide that you really don't like the way it looks. You can't use Undo because you added and deleted some text while you were formatting, and you don't want to remove those changes. In Word 2007, you can remove the formatting with one click. Follow these steps:

  1. Select the paragraph.
  2. Under the Home tab, click the Clear Formatting command in the Font group.

Word removes all formatting from the selected text, returning it to your document's default formats.

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3 comments
frank_s
frank_s

In Word you can cycle through case changes (all caps, no caps, first letter capitalized). using Shift F3 on selected text and Ctrl Space will return selected text to the Normal format. This is true for all versions of Word back to Office V4 (and probably further back).

AtCollege
AtCollege

Control + space is a nice shortcut for removing formatting changes. But if you use a style to apply multiple formats, control + space doesn't work. Instead use Control + Shift + n Harder to remember but it works.

frank_s
frank_s

That's true, I should have mentioned that. I was thinking of small changes--words, sentences and paragraphs.

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