Software

Gather feedback by routing your Word documents

Need to send your Word 2002/2003 document out for review? Just add a routing slip!

You've just completed the documentation for your upcoming training course. Before presenting it, however, you would like to send it out to your colleagues for review. You can use Word 2002/2003's Routing Slip feature to send the document as an e-mail attachment to each reviewer in the order designated by you. Word will then return the document to you with everyone's proposed changes. Follow these steps:

  1. Go to File | Send To | Routing Recipient.
  2. Click Allow.
  3. Select the default text in the Subject box and enter Routing: Training document approval. (You can also enter your own Message text; if not, Word will add text for you.)
  4. Click the Address button.

  1. Click Allow.
  2. Click the name of the first reviewer in your list of addresses.
  3. Click the To button.
  4. Click the name of next reviewer in your list of addresses.
  5. Click the To button.
  6. Repeat steps 7 and 8 for each person on your list.
  7. Click the Add Slip button.

Word saves the routing slip with your document. After adding the routing slip, you can work with the document as you would any other document. When you are ready to send it to everyone on the routing slip, go to File | Send To | Next Routing Recipient. In this example, the recipient will receive the message below, with the default message text.

Note that you will need a MAPI-compliant e-mail program, such as Outlook or Outlook Express, or a VIM-compatible program, such as Lotus cc:Mail, to add a routing slip to your Word 2002/2003 documents.


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