Software

How to integrate existing tables with a PowerPoint presentation


You can create a table in PowerPoint, but if the table already exists in Word, why bother? It's more efficient to use an existing table. To insert an existing table into a PowerPoint presentation, do the following:

  1. With a slide in edit mode, choose Object from the Insert menu. (In PowerPoint 2007, Insert Object is in the Insert group.)
  2. In the Insert Object dialog box, click the Create From File option and click Browse to locate and choose the Word document that contains the table. The default is to insert the table. If you check the Link option, the connection is live. In other words, if you update the table in Word, PowerPoint will update its version, accordingly.
  3. When you click OK, PowerPoint displays the entire document in your slide. Double-click the inserted text to remove extraneous text if the document contains more than the table.
  4. Drag and drop the table to position it.

Insert Object inserts an entire Word document or Excel worksheet. You can also this feature to insert a hyperlink that opens an Access database from your presentation.

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

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