Software

How to slim down Outlook’s Message List


Outlook is very busy…sometimes too busy. Some of the default settings are overkill. If you’re like me, you want more message and less extraneous information about the message. By default, Outlook 2002 and 2003 use as many lines as necessary to display information about each message. If you don’t need all that information, stop wasting precious screen space that you could put to better use -- like viewing the actual message. Fortunately, Outlook lets you customize what you see.

Unfortunately, finding a setting to reduce the space sucked up by too much information isn’t easy, but it’s there. To reduce the Message List entries from two or more lines to just one, do the following:

  1. Choose Arrange By from the View menu and then select Custom.
  2. In the Customize Views: Messages dialog box, click Others Settings.
  3. Uncheck the Use Multi-Line Layout In Widths Smaller Than option.
  4. Click OK twice.

Unchecking this setting forces Outlook to summarize message information on one line. If you really need to see more, hover the mouse over the line to see it all.

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

4 comments
cbermudez
cbermudez

Outlook 2003 running on XP Pro are giving me problems, when I want to send a new email I click on to: I choose the email that I like to send, after that I sent my email and I check Send Items Folder and I found the full name of my client between quotation marks, example "Name Name" and the email did not send? Unfortunately!!!

ssharkins
ssharkins

Thank you! I have a million of these, which... I'm I think says more about Outlook than my ability to scout them out. ;) I'm not complaining though -- I thought MS tries to set universal defaults and give users options, but really Outlook is the "busiest" application I've ever used. :)

Lei Fan
Lei Fan

good tip, thank you!

ssharkins
ssharkins

That's what I get for trying to respond with a grandbaby on my lap -- egads... I do apologize for my errors. I really don't talk like that -- I changed my thought and didn't edit the original well. Since I can't put the grandbaby down... :)

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