Software

Modify a style at the template level

You can modify a style on two levels: for the current document only or for all new documents based on the underlying template. Make sure you make the right choice.

One thing you'll probably need to do occasionally is update a style, which is an easy enough task. While making the change, you'll also need to decide whether to update the style for the current document only, or to update the template. If you want the latter, but don't check the right option, it just won't happen, and you might be left wondering what's wrong. Word isn't working right again, I know I changed that style.

To save a style modification to the template, do the following:

  1. Click the Home tab.
  2. Using the Styles Quick Gallery or the Styles list, right-click the style you're changing, and choose Modify. In Word 2003, select Styles and Formatting from the Format menu. In the resulting task pane, right-click the style, and choose Modify.
  3. Make the changes you want to the style.
  4. Before clicking OK, be sure to check the New Documents Based On This Template option. In Word 2003, check the Add To Template option.
  5. Then, click OK.

If you skip step 4, Word will save your changes to the current document only. That means, the next time you open a new document based on the template, you will have to update the style again. Make sure to check the template option when making a permanent change to a style for all new documents, not just the current one!

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

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