Software

Office challenge: help this user quickly rearrange slides in a PowerPoint presentation

This week, test your PowerPoint skills by helping a PowerPoint user rearrange slides quickly.

Suppose a user, who isn't familiar with PowerPoint, wants to rearrange a few slides. She doesn't actually use PowerPoint, she's just filling in for someone. She's on the phone and she just can't seem to drag the slides using the Slides tab. Can you help?

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

5 comments
RU7
RU7

CTRL+w i then click and drag.

carola
carola

I would talk the novice user through to put it in Slide Sorter view. That way they can see the most slides on the page at one time. However, ironically I would use just the normal view but that's because I am extremely familiar with PowerPoint.

psauve
psauve

Using the Normal View with the side bar (Office 2007/2010) slides may also be rearranged in both the Slides and Outline tabs. VIEW -> Normal...

Rudi-S
Rudi-S

There are a few ways to do this, but if the person is a novice, the easiest way (IMHO) would be slide sorter view. To guide one over the phone is also easy: Select the VIEW ribbon, click on Slide Sorter, and then just drag the slides around. The Slide Tab is a little more tricky as it is a narrow strip of slides and to drag up/down with the slides scrolling in all directions wouldn't be as easy. Interestingly, one could also go to Outline, where you could select the point and right click to access context menu options to "Move Up" and "Move Down". This too is more complex than Slide Sorter View.

ssharkins
ssharkins

Right, but moving them around in the tab can be awkward since you can only see a few at a time and you're moving slides beyond the borders (seemingly) -- that can be disconcerting for some people -- even though, in Slide Sorter you're most likely going to run into the same problem if you have more than 10 or so slides.

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