Software

Office Challenge: How do you move Word table rows up and down?

In this week's Office Challenge, we resolve last week's question and offer a new one: It's common to want to rearrange the data in a table, but how do you move data from one row to another?
I use a lot of tables and seldom do I complete a table without rearranging the data, at least a bit. The good news is that you don't have to overwrite existing data, which is tedious and inefficient. How do you can adjust table rows up and down?

Last week we asked...

"How do you hide and unhide system and custom objects in Access?" The answer follows:
  • To hide an object, right-click it in the Database window or Access 2007's Navigation Pane, choose Properties from the resulting submenu, and check the Hidden option in the Attributes section on the General tab.
  • To unhide hidden objects, choose Options from the Tools menu and check the Hidden Objects option in the Show section on the View tab. In Access 2007, right-click the Navigation pane’s menu bar, select Navigation Options, select Show Hidden Objects, and click OK. If hiding the object doesn't work (it's still visible in the Database window or Navigation Pane) most likely, the Hidden Objects option is currently checked. Uncheck it, and the hidden objects should disappear.
  • Access hides System objects by default. To unhide them, choose Options from the Tools menu. Then, check the System Objects option in the Show section on the View tab. In Access 2007, right-click the Navigation pane’s menu bar, select Navigation Options, select Show System Objects, and click OK.
For additional insight into hiding objects, read tip 6, Hide objects — a subtle form of protection in 10 tips for security a Microsoft Access database.

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

15 comments
jrobert
jrobert

Just place the insert point or select the row/rows you want to to move and use the combination Shift+Alt+Up/down arrow. You will be able to move one or mor rows at the same time or even to place that rows at any place of the document creating a separate table.

wbird
wbird

Select the row you wish to move. Right click and hold down in the left most cell and then drag to where you wish to put the row and release. A pop-up appears with the the options- Move Here, Copy Here, Link Here and Cancel. Word will put the row into the table ahead of the row where you stopped. Copy Here works the same way.

alan
alan

Very Easy. Select "Outline view" at the bottom right of the screen, find your table, hover your mouse over the grey dot on the left of the row you wish to move and your mouse pointer will change to a cross. Then just "clik & drag" the row to the position in the table you want to place it and release and it is the automatically resorted!

efs710920mex
efs710920mex

Highlight the entire row (column) and drag it to the begining of the line where you want to place it.

prush
prush

That's exactly how I do it. I figured that out by accident with the "Move Here, Copy Here, and Link Here, Cancel" window in powerpoint one time. But I wish tables were more flexible like in OneNote. You just have to click and hold the [+] symbol and move/copy rows around. Or the down arrow for columns.

michael_boardman
michael_boardman

Which says it all, really: place the insert point in the relevant row and use this key combination as often as necessary.

C_Zakalwe
C_Zakalwe

I just add a new row where I want the data to appear in the table, then cut&paste the info from where it is into the newly created row. Lastly, I delete the emptied row, and Viola! c'est fini!

heward.simpson
heward.simpson

The Shift Alt Up/down arrow will move paragraphs up and down in text outside tables too.

cbosse
cbosse

This is brilliant! Thanks for the tip.

MJGunther
MJGunther

In 15 years, much of it spent training others, I've never discovered Shift+Alt+ Up/Down. Thank you!

ssharkins
ssharkins

There's an easier way! :) Stay tuned!

ssharkins
ssharkins

You're right of course -- and I use it that way often! Thanks for reminding us.

ssharkins
ssharkins

Well, I'm not an MVP, but I've published this one before. :) Thanks everyone -- I'm glad you guys like this one.

michael_boardman
michael_boardman

... to admit that I originally got this from one of the MVPs, and I suspect that it was Ms Harkins. So, thanks are really due to her :)

The 'G-Man.'
The 'G-Man.'

1. Position the insertion point in the row you want to move, or select the rows you want to move. 2. While holding down the Shift and Alt keys, press the Up Arrow or Down Arrow to move the row.

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