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Office challenge: How would you display the total page numbers in a section?

Configure the x of y page numbering format where y reflects the position of the current page within the section, rather than the total document page count.

A Word user calls with an interesting request. A document comprises two sections and she's using the x of y page numbering scheme. Page numbering for the first section is working fine. By unlinking the second section from the first and setting the {Page} field to start with the new section, she has the x component in the second section working correctly. The {NUMPAGES} field, however, reflects the total number of pages in the document, not the section. She needs the y component to display the total number of pages in the second section, not the document. Can you help her?

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

3 comments
mark
mark

Page numbering in Sections (excerpt from 'Word Unleashed' by Helpdesk.. Page numbering in a section is fairly easy, but not always straightforward; once you have inserted the {PAGE} field you may want to restart numbering start from page 1. You can do this by right clicking the {PAGE} field, selecting Format Page Numbers??? and in the Page numbering section type 1 in the Start at: option. This will get you a reset Page x for the section. If you want to go further and have Page x of y particular to that section The {NUMPAGES} field that works well for the whole document, but doesn???t help to restrain numbering within a section. Instead, use the {SECTIONPAGES} field (as mentioned earlier in this post). ??? To manually update a field, use [F9], ??? To toggle field codes, use [Alt]+[F9] or right click and select Toggle field codes. You can also add View field codes to the Quick Access Toolbar for convenience. ??? To see the switches used, right click and select Edit Field, then click [Field Codes] and look in Advanced Field Properties. From there you can click [Options] to view field codes. ??? You can lock a field so that results are not updated, with [CTRL]+[F11]. To unlock use [CTRL]+[Shift]+[F11].

jpl1953es
jpl1953es

Agree with this solution, but remember to restart page numbering from 1 in each section to avoid silly thing like reading Page 125 of 30.

tusharnene
tusharnene

never had to do it but i believe using the SectionPages field instead of the NumPages field will give you the total pages in a section as opposed to the total pages in the entire document. so i guess it would be "Page {PAGE} of {SECTIONPAGES}"

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