Software

Office challenge: What's the easiest way to access contact information when viewing an appointment?

This week's challenge tests your knowledge of Outlook appointments and contacts. You'll also learn the solution to last week's Word challenge on mixing page orientation within a document.

When you view an appointment, wouldn't it be nice if you could also see the phone number or email address for the person with whom you have the appointment? That information's probably in a contact record, but that's a few clicks and a new window away. It would be more efficient if that information was part of the appointment. How can you get Outlook to save contact information with an appointment? Last week we asked… How can you get Word to print in both Portrait and Landscape in the same document? The answer is simpler than you might think. When you want to change the print orientation,  just create a new section and change its orientation, as follows:

  1. Position the cursor before the text you want to print using a different orientation from the current setting.
  2. From the Insert menu, choose Break.
  3. In the Section Break Types section, choose Next Page.
  4. After you create a new section, position the cursor in it.
  5. From the File menu, choose Page Setup.
  6. Select the appropriate orientation setting.
In Word 2007, do the following:

  1. Click the Page Layout tab.
  2. In the Page Setup group, choose Next Page from the Breaks drop-down list (to the right of the Orientation option).
  3. After you create a new section, position the cursor in it.
  4. Click the Page Layout tab.
  5. Select the appropriate setting from the Orientation options in the Page Setup group.
If you're changing the orientation for a section in the middle of the document, insert a second section break following the new section before you change the print orientation. That way, Word will change the orientation only for the new section. Bjmyers17 was the first to jump in with the right answer — congratulations! Thanks to Ginmemphis for reminding us that deleting a section break will change the print orientation for the section that follows. Good tip! Mcrowe, Malvindervirdi, Amasa, Cerepha, and Hress all knew the section break trick. Several of you mentioned the This Point Forward setting. This feature is great for a one time flip. In addition, thanks for the great discussion and suggestions regarding how to maintain portrait orientation for headers and footers when printing a page in landscape. Thanks everyone for another great challenge!

About Susan Harkins

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

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