Software

Office challenge: Where's the Save All command in Office 2007?

If you like the All commands on the File menu, you were probably disappointed when you upgraded to Office 2007. Fortunately, they're still available: Do you know where to look? Jump in with your suggestions and find out the answer to last week's Office Challenge.
This past week, I listened to a group of new Office 2007 users complain. They hate 2007,  at least for now. However, I heard a new complaint when one of them asked where the Save All command was. It was the first time I'd noticed that the command isn't readily available in 2007 applications. In earlier versions, the Save All command is available on the File menu if you press the [Shift] key when you click the File menu. My first thought was to check the Office button -- would holding down the [Shift] key force it to display the Save All command? No, it didn't. Fortunately, I was able to quickly reinstate the Save All command for them. How did I do it? This challenge has a second part. Excel doesn't have a Save All command, so the solution you use in Word 2007 won't work in Excel 2007. How do you provide Excel 2007 with a Save All command? Note: If you can't find an favorite command or option in Office 2007, start a thread. Perhaps we can help you find it. Last week we asked… How to you disable all animation in a PowerPoint presentation? The solution to this one is simple, if you know where to look:

  1. From the Slide Show menu, choose Set Up Show. In PowerPoint 2007, click the Slide Show tab. Then, click Set Up Slide Show in the Set Up group.
  2. In the Show Options section, check the Show Without Animation option.
  3. Click OK.

That's all there is to it! If you're not familiar with the presentation options, you might not realize you can enable and disable all animation by flipping a switch. Dhyler99 was the first to respond correctly. Pptcrafter made an excellent point: If you turn off animation, some slides might not work at all. So, disabling animation might render some unexpected results. Furthermore, if the audience asks you to disable the animation, Pptcrafter's most likely right -- you need to rethink your animation applications. On the other hand, I can think of a few reasons you might want to turn off animation in an otherwise effective presentation. For instance, you might want a few colleagues to proof the content. In that case, the animation would be distracting. Also consider that the presentation you prepare for a company-wide quarterly meeting might have a few fun bells and whistles that a small group of managers and directors just don't need. There are a number of reasons you might want to temporarily disable the animation. The trick is simply knowing that you can.

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

6 comments
jpena
jpena

"Office 2007" isn't a program, it's a name for a group of programs. That's why it doesn't have a "Save All" command -- where would it go? Where were the Office users when they complained? Did they download the Office 2010 Beta (which has been available for some time now) and see if they like that better? The lack of details and followup in what amounts to a 160-word "article" is a huge turn-off. I know if I wrote articles with an average word count of 250 words, I'd lose my readers (and my credibility).

happymedia_dz
happymedia_dz

Hi, For Word in just add to the Quick Access ToolBar the appropriate command wish is "Save All". you can found it in the "All commands" list. But for Excel, you are right, this button do not exist and I did not found the solution.

ssharkins
ssharkins

1.) You're right -- Office 2007 is the name of a suite of applications and most people understand that when you say Office 2007, you're talking about the applications within that suite. 2.) This is a blog, you'll not find any "articles" here. Well, occasionally, we do publish a longer, more traditional how-to. 3.) This particular blog is a challenge to the readers, who fill in the details. Next week, the challenge will include a detailed response to the challenge.

howard.schwartz
howard.schwartz

From Microsoft: In Word 2007, follow these steps to add the Save All command to the Quick Access Toolbar: 1. Click the Microsoft Office Button, and then click Word Options. 2. Click Customize. 3. In the Choose commands from box, click All Commands. 4. In the list under the Choose commands from box, click Save All, and then click Add. 5. Click OK to close the Word Options dialog box

IC-IT
IC-IT

Do you mean like the save workspace found on the View ribbon?

vjanecky
vjanecky

but you could add the 'Close All' command to your Quick Access Toolbar. If you have open books it would prompt you to save after clicking on the 'Close All'. I realize you still have to click yes to the 'would you like to save before closing' prompt.

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