Software

Office challenge: Where's the Save All command in Office 2007?

If you like the All commands on the File menu, you were probably disappointed when you upgraded to Office 2007. Fortunately, they're still available: Do you know where to look? Jump in with your suggestions and find out the answer to last week's Office Challenge.

This past week, I listened to a group of new Office 2007 users complain. They hate 2007,  at least for now. However, I heard a new complaint when one of them asked where the Save All command was. It was the first time I'd noticed that the command isn't readily available in 2007 applications. In earlier versions, the Save All command is available on the File menu if you press the [Shift] key when you click the File menu. My first thought was to check the Office button — would holding down the [Shift] key force it to display the Save All command? No, it didn't. Fortunately, I was able to quickly reinstate the Save All command for them. How did I do it? This challenge has a second part. Excel doesn't have a Save All command, so the solution you use in Word 2007 won't work in Excel 2007. How do you provide Excel 2007 with a Save All command? Note: If you can't find an favorite command or option in Office 2007, start a thread. Perhaps we can help you find it. Last week we asked… How to you disable all animation in a PowerPoint presentation? The solution to this one is simple, if you know where to look:

  1. From the Slide Show menu, choose Set Up Show. In PowerPoint 2007, click the Slide Show tab. Then, click Set Up Slide Show in the Set Up group.
  2. In the Show Options section, check the Show Without Animation option.
  3. Click OK.
That's all there is to it! If you're not familiar with the presentation options, you might not realize you can enable and disable all animation by flipping a switch. Dhyler99 was the first to respond correctly. Pptcrafter made an excellent point: If you turn off animation, some slides might not work at all. So, disabling animation might render some unexpected results. Furthermore, if the audience asks you to disable the animation, Pptcrafter's most likely right — you need to rethink your animation applications. On the other hand, I can think of a few reasons you might want to turn off animation in an otherwise effective presentation. For instance, you might want a few colleagues to proof the content. In that case, the animation would be distracting. Also consider that the presentation you prepare for a company-wide quarterly meeting might have a few fun bells and whistles that a small group of managers and directors just don't need. There are a number of reasons you might want to temporarily disable the animation. The trick is simply knowing that you can.

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

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