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Office Challenge: Why won't Word hide index tags?

In this week's challenge, test your Word skills with an obscure display option and learn the solution to last week's Styles pane challenge.

A user complains that he can't seem to hide index tags. Toggling Show/Hide (in the Paragraph group on the Home tab) should work, but it doesn't. This option still toggles paragraph marks, spaces, and so on, but not the index tags. What's happened?

Last week we asked…

Why are some of the Style Pane options disabled? Eljensen mentioned a type of password protection that limits you to working with only permitted styles. To find this option, click the Styles group's dialog launcher, click Manage Styles (the third button to the right at the bottom), and click the Restrict tab. If the Limit Formatting To Permitted Styles option is checked, you'll need the password to change the Select Formatting To Show As Styles options.

Thank you Eljensen and well done!

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

4 comments
jjddparker
jjddparker

My question was similar to this one, so I read this information. Then I did some snooping around in Word and found my solution. My question: How to hide the index tags in my document but not the paragraph marks, tabs and spaces? The solution: I discovered that to control what appears when you click the paragraph button in the ribbon is to do this: Click: Office button > Word Options > Display Under "Always show these formatting marks on the screen," you can specify what is shown and hidden when you click the paragraph button on the ribbon. I de-selected Hidden text, because my "hidden" index tags throw off the page breaks, text formatting, etc. But I kept Tab characters, Spaces, and Paragraph marks.

DRMoon
DRMoon

It might also be worth noting that revealing a document's Formatting is not the same thing as revealing its underlying Field Code. The former reveals space, paragraph, tabs, page break, manual line break etc. marks. Its keyboard shortcut is Shift+Ctrl+8. The latter shows areas of the document that are populated or controlled by field code, such as index tags, page numbers, document filepath, etc. Its keyboard shortcut is Alt+F9.

linksbw
linksbw

I think you just need to select the text - CTRL+A / Right Click and Toggle Field Codes

eljensen
eljensen

In the Word options dialog box, under the display options and the "Always show these formatting marks on the screen," the user has probably selected "Hidden text." This option keeps the index entries showing even when paragraph markers are turned off. Unchecking that box should fix the problem.