Software

Organize your Inbox by converting Outlook 2007 e-mail into tasks

When you receive e-mails you need to act on -- but not right away -- consider turning them into tasks, complete with follow-up reminders.

While you're working on a report due tomorrow, you stop to check your e-mail. Some of your messages need attention, but you don't have time to work on them now. You could flag each e-mail for follow-up, but you might end up with an Inbox cluttered with flagged e-mails. You could move all messages to a To-do folder, but by the time you get around to going through them, you will have forgotten why you put them there.

Outlook 2007's e-mail to task conversion feature provides a third alternative that not only relieves Inbox clutter but also reminds you to follow up on those e-mails. To demonstrate, let's say you received an e-mail about a new publishing program that you want to check out next week. Follow these steps to convert that e-mail into a task on your calendar:

  1. Drag the message from the Inbox list to the Task button on the right (Figure A).

Figure A

  1. In the Task pane, enter a day next week as a start date and end date.
  2. Delete any part of the message that does not pertain to the task.
  3. Click Save and Close.
Your e-mail is now listed as a task for you to complete at a later date (Figure B). You can delete the e-mail from the Inbox, if you want.

Figure B


Get a steady supply of Office tips

Help users increase productivity by automatically signing up for TechRepublic's free Microsoft Office Suite newsletter, featuring Word, Excel, Access, PowerPoint, and Outlook tips, delivered each Wednesday.

Editor's Picks