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Enterprise Software

Print multiple copies of individual pages in a Word document

Use a built-in printing feature in a little-known way to print multiple copies of specific pages in a Word document.

Printing multiple copies of a document is easy — the functionality is built right in. From the File menu, choose Print. Then, in the Copies section, select the number of copies you need from the Number Of Copies control and print them.

Taking a quick look around, you might notice that there's no way to print multiple copies of individual pages. For instance, what if you want two copies of page 1 and 2, but only 1 copy of the remaining pages? If you didn't know any better, you might run two separate print jobs. If you faced this printing task often, you might create a macro. Fortunately, Word has a built-in feature to handle such a unique printing task — even if it isn't obvious. To print multiple copies of an individual page or pages, use the Pages control in the Page Range section. You probably already use this feature to print specific pages when you don't want to print the entire document. You can also use it to print multiple pages. For example, let's suppose you want to print one copy of page 1, two copies of page 2, three copies of page 3, and then 1 copy of the remaining pages of a seven-page document. Using the Pages control, you can easily meet this requirement:

  1. From the File menu, choose Print. In Word 2007, click the Office button and choose Print.
  2. In the Page Range section, enter the following into the Pages control: 1, 2, 2, 3, 3, 3, 4-7.
  3. Click OK.

By repeating the appropriate page numbers, you can control the number of copies printed for individual pages. Specifically, enter the page number for each copy that you need. The component 4-7 will print one copy of pages 4, 5, 6, and 7.

Now, if you want many copies of individual pages, this method will still work, but creating the Pages entry will be a bit of a nuisance. This neat trick is for those odd situations where you need just a few extra copies of one or more pages, but not all of the pages, in the same document.

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

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