Generally, we print a document as is — one printed page for each screen page. However, you can print multiple pages on one sheet. Word lets you print 1, 2, 4, 6, 8, and even 16 screen pages on one printed sheet. You'll save a lot of paper this way, but of course, readability suffers. Most likely, you won't use this feature for serious editing, but rather, to compare element and documentation.
To print multiple screen pages on a single sheet of paper, do the following:
- Press [Ctrl]+P to display the Print dialog box. Alternatively, choose Print from the File menu. (In Word 2007, click the Office button, choose Print, and then select Print from the Preview And Print The Document list to display the Print dialog box.)
- From the Pages Per Sheet drop-down list, select the number of pages you want printed on each sheet of paper. The larger the number, the smaller the printed results are on each sheet.
- Be sure to specify any other printing options.
- Click OK to print the document.
This setting isn't permanent; it's good for the current printing session only.
Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.