Enterprise Software

Printing multiple pages per sheet in Word

Printing doesn't have to be a one to one ratio. Word lets you print multiple pages on one sheet of paper.

Generally, we print a document as is -- one printed page for each screen page. However, you can print multiple pages on one sheet. Word lets you print 1, 2, 4, 6, 8, and even 16 screen pages on one printed sheet. You'll save a lot of paper this way, but of course, readability suffers. Most likely, you won't use this feature for serious editing, but rather, to compare element and documentation.

To print multiple screen pages on a single sheet of paper, do the following:

  1. Press [Ctrl]+P to display the Print dialog box. Alternatively, choose Print from the File menu. (In Word 2007, click the Office button, choose Print, and then select Print from the Preview And Print The Document list to display the Print dialog box.)
  2. From the Pages Per Sheet drop-down list, select the number of pages you want printed on each sheet of paper. The larger the number, the smaller the printed results are on each sheet.

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  1. Be sure to specify any other printing options.
  2. Click OK to print the document.

This setting isn't permanent; it's good for the current printing session only.

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

3 comments
rionunga
rionunga

In the Print dialog, set the Pages per Sheet dropdown to 4 pages and in the Pages box, enter 1,1,1,1 to print four copies of page 1. You won't see this in Print Preview, which doesn't know about the settings in the Print dialog.

boblees
boblees

I can't get multiple pages to print on one page even using your instructions above. It only prints one page reduced in size so that 4 would fit but one one prints (upper right hand on sheet of paper)

Greystones
Greystones

Susan, I have Word 2007 & initially followed your prompts via the Office button & print & set the number of pages required per sheet at 4 but it only prints one of the four in the LH top corner of the sheet, and even though my Samsung B&W printer shows the layout requested! My Canon colour printer also shows the 4 on 1 page layout but the print preview dialog box facility again only shows the LH top corner of the sheet page! I am missing something obviously? Any ideas please?

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