Software

Quick sort for Word lists

Word makes it easy to sort a simple list in a document -- but the procedure isn't exactly obvious. Here's a quick rundown of how to perform a basic sort.
A reader recently confessed to exporting Word lists into Excel to sort them. That's just too much trouble because Word can sort those lists for you. However, doing so isn't exactly intuitive — the command you want is on the Table menu. To sort a list in Word, you have to treat the list like it's part of a table, as follows:

  1. Select the list you want to sort.
  2. From the Table menu, choose Sort. For most lists, the default settings are adequate.

  1. Click OK and Word sorts the list.
This sort feature is flexible enough to handle text, numbers, and even dates. Simply change the Type setting to change the way Word evaluates the selected data — as text, numbers, or dates.

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

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