Software

Quickly document Word keyboard shortcuts

Access all of Word's keyboard shortcuts, quickly and easily. Word will generate a list that you can save or print for later use.

If you're a keyboard shortcut enthusiast, I have good news. Word will quickly generate a list of all its keyboard shortcuts. The real surprise is just how easy it is! The feature's built right in; you just need to know how to unlock the magic.

To generate this list in Word 2010, you must first enable the Developer tab as follows:

  1. Click the File menu and choose Options from the Help menu.
  2. Click Customize Ribbon in the left pane.
  3. In the right pane, check Developer and click OK.

With the Developer tab enabled, do the following to generate your list:

  1. Open a blank document.
  2. Click the Developer tab, and then click Macros in the Code group.
  3. In the Macros In control, select Word Commands.
  4. In the Macro Name list, select (or type) ListCommands.
  5. Click Run.
  6. In the resulting dialog box, click Current Keyboard Settings, and click OK. Word will generate a list of keyboard shortcuts—from six to ten pages of them!

You don't need a Developer menu in Word 2007. In this version, do the following:

  1. Open a blank document.
  2. Click the View menu and then click Macros in the Macros group.
  3. In the Macros In control, select Word Commands.
  4. In the Macro Name list, select ListCommands.
  5. Click Run.
  6. In the resulting dialog box, click Current Keyboard Settings, and click OK.

In Word 2003, do the following:

  1. Open a blank document.
  2. From the Tools menu, choose Macro and select Macros.
  3. Choose Word Commands from the Macros In control.
  4. In the Macro Name list, select ListCommands.
  5. Click Run.
  6. In the resulting dialog box, click Current Menu And Keyboard Settings.
  7. Click OK.

Save and/or print the shortcuts for later reference.

Nothing seems to delight users (and me) as much as a new keyboard shortcut. We can't seem to get enough of them, so this list should keep us busy for a while.

If you know a built-in shortcut that isn't in the list, please post a reply and share it with all of us.

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

23 comments
stapleb
stapleb

I followed the steps (I think) for 2007 and ended up with a 67 page document. I edited my heart out and brought it back to about six pages. Unless you know what a function is called, you may not find it in the list. I just went hunting for a hard, required or non-breaking space and could not find it in the list. Forgot to check for the same with a hyphen, but my guess is that it is not listed either. So, there is a list, but I don't think it is that easy to follow as it relies very much of the user of the list knowing Word's terms.

whitews
whitews

Excellent tip. Thank you, Susan.

jbenton
jbenton

and of course the keyboard shortcut for "Tools menu, choose Macro and select Macros" is alt-F8.

Art_Jeffries
Art_Jeffries

Why is it that all of the Office tips never come with a neat PDF downloadable version? Every other articles do. Personally, I enjoy downloading the files and keeping them in one of my folders for future review (since I cannot read all of it at once).

tom
tom

I generated the list, hoping on finding the shortcut for increasing the indent. Prior to Office 2010 I used Ctrl+M, but I can't get it to work in Word 2010. Low and behold, the list shows Ctrl+M as the shortcut, but it still doesn't work. Am I missing something?

lockhaca
lockhaca

Can this be done in Excel also?

larry.roberts
larry.roberts

Can anyone point out a comprehensive list of symbols used under the Show Paragraph Mark (Ctrl+*). p.s. Is it just me or is the Bing driven Help (F1) just lamer than before?

ssharkins
ssharkins

I don't know what happened. I'm sorry you had trouble!

sandra.scrivens
sandra.scrivens

If you do not have access to a PDF writer just print to MS Office Document Image Writer. If produces a TIFF file that you can store and review at your leisure and it is built in - free!!

Jan.H.Belgraver
Jan.H.Belgraver

I fully agree with your comment. The tips I wanted to keep were printed. Recently it occurred to me that in stead of printing to paper I could as well print to one of those PDF Writers. Try it, it just works fine. JanBel

glnz
glnz

Just guessing, but maybe Ctrl+M does nothing because another function or app also uses Ctrl+M and the PC cannot decide which to run. I do NOT have your particular problem, but on my PC, Alt+V does not cause View to drop down and I have to use Alt+Shift+V. Have not been able to figure out what the other Alt+V is that's confusing my PC, but something seems to be there.

ssharkins
ssharkins

Unfortunately, there isn't an Excel version that I know of.

ssharkins
ssharkins

I'm not sure what you're talking about. Are you talking about the collapse/expand symbols?

stapleb
stapleb

Susan there is absolutely no need to apologise. Call it "character building" for me! I wanted to do it, just to see what would appear and how the list was presented. I had done it in earlier versions of Word. By the way, just in case you were wondering what I was on about, a hard space or hyphen is created using Ctrl + Shift + space or hypen. This creates a "character" between the words and Word then reads two words as one and stops it wrapping the text. I know you needed to know that, but it is useful for document presentation as it keeps dates and names together. Presentation my problem, but I think names/dates should remain together for ease of reading.

Art_Jeffries
Art_Jeffries

JanBel, Your comment is very appreciated, mate. I have seen those PDF writers, yes, they work fine mate, but does the end document looks as pretty as the other TechRepublic Downloads? The answer is no. I figured that if these guys have to type the article anyways, they could as well offer the PDF option, created by the author, just like the others do. Take care, Art

ssharkins
ssharkins

I think you're talking about the formatting marks you see using the Show/Hide button? I'm not familiar with the four-legged spider mark.

larry.roberts
larry.roberts

No. Looking for a list for the symbols such as the arrow indicating there is a tab or the dot meaning a space. Those I know but I have seen others I did not understand and could not find in Help. One looks like a four-legged spider. Whatsit?

stapleb
stapleb

Well ChipPanFire I ran it again and this time I got the 12 pages. So you were right, I must have made the wrong choice first time around. I'm still grizzling though because it doesn't mention Hard Space or Hard Hyphen, both of which I believe are quite useful options.

ChipPanFire
ChipPanFire

When you run the macro in Word 2007 you have the choice of all Word commands (which is where the 67 pages probably came from) or just the current keyboard settings (the default choice) which only lists the Word commands for which keyboard shortcuts exist.

ssharkins
ssharkins

It's still interesting that 2007 gave you trouble. I will try it today and see what happens.

tom
tom

I feel the same way about instructional videos. Maybe it's my age, but after watching a video I need the instructions in a document or I'll never remember them.

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