Software

Quickly save a new style in Word with these shortcuts

After you've formatted text in a special way, will you need the format again? If so, save a new style using the formatted text!

Working with styles is one of Word's most powerful, and often confusing, features. Fortunately, creating a new style is simple. However, like many tasks, saving a style in Word 2007 and 2010 is considerably different than in Word 2003. The good news is that it's still easy!

Word 2003

Once you realize that you're going to reuse a specific set of formats, you should create a new style, as follows:

  1. Select the formatted text.
  2. Click inside the Style control on the Formatting toolbar.
  3. Enter a name for the new style. Don't use the name of an existing style, or you'll replace that style with your new one.
  4. Press Enter. After saving the new style, you can quickly access it from the Style dropdown.

Word 2007 and 2010

The Style control isn't on any of the 2007 and 2010 tabs, although, you can add it to the Quick Access Toolbar. If you do, you can use the Word 2003 shortcut method. Or, you can do the following:

  1. Select the formatted tab and click the Home tab.
  2. Click the Styles group's dialog launcher (the small arrow in the bottom-right corner). Or, click [Alt]+[Ctrl]+[Shift]+S.
  3. Click New Style at the bottom of the resulting Styles task pane.
  4. Click the New Style button (bottom left).
  5. In the Create New Style dialog box, enter a name and description for the new style. Don't use the name of an existing style, or you'll replace that style with your new one.
  6. If you want to use the new format as a paragraph format, choose Paragraph from the Style Type dropdown.
  7. Make other adjustments, as necessary.
  8. If you'll be using the new style often, check the Add to Quick Style option.
  9. Click OK.

Well, that isn't difficult, but the new versions sure require a lot more steps than Word 2003! That's not really true because I showed you the Word 2003 shortcut earlier. There's also a shortcut for the new versions:

  1. Right-click the formatted text and choose Styles from the resulting context menu. Or, click the Quick Style dropdown in the Styles group.
  2. Select Save Selection As A New Quick Style.
  3. Enter a name.
  4. Click OK.

This shortcut creates the new style and adds it to the Quick Style gallery.

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

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