Software

Remove unwanted blank pages inserted after a Word table

When you create a table that ends at the bottom margin, Word automatically inserts a new blank page. If you turn on the Show/Hide button, it reveals a paragraph mark after the table. Follow these steps to eliminate the extra page.

When you create a table that ends at the bottom margin, Word automatically inserts a new blank page. If you turn on the Show/Hide button, it reveals a paragraph mark after the table.

If you don't need the extra page, your first instinct may be to delete the paragraph mark, but Word prevents you from doing so because the mark is part of the document's table format. Your next step may be to reformat the page so the paragraph mark fits on the page, but there is a third solution. Follow these steps to eliminate the extra page:

  1. Select the paragraph mark on the second page.
  2. Click in the Font size box in the Formatting toolbar. (In Word 2007, click in the Font size box in the Font group in the Home tab.)
  3. Replace the font size with 1. Press [Enter].

If the paragraph mark is still on the blank page, follow these steps:

  1. Select the paragraph mark.
  2. Go to Format | Paragraph.
  3. Click the Indents And Spacing tab.
  4. In the Spacing section, change any spacing before or after the paragraph to 0.
  5. Click in the Line Spacing box, select Single and then click OK.

The paragraph mark should now be almost invisible, but positioned on the same page as the table.

Miss a Word tip?

Check out the Microsoft Word archive, and catch up on other Word tips.

Help users increase productivity by automatically signing up for TechRepublic's free Microsoft Office Suite newsletter, featuring Word, Excel, and Access tips, delivered each Wednesday.

22 comments
archetuthus
archetuthus

Select that blank line on the extra page. Press CTRL [ a few times to reduce line's font size till page disappears.

hafsasaud
hafsasaud

Thankyou so much!! I kept trying to delete the blank page for like 20 minutes! Thank god i found this!

epimassena
epimassena

I've encountered this problem numerous times because of the format of my CV. At last, I got an answer that works. THANK YOU SO MUCH!

vgrandja
vgrandja

I now understand why a second page is created after a table. I used shrink page in Print Preview and I got rid of the blank page. Still, I like your suggestion because it's probably the one to use when my document is more than two pages.

trpemc
trpemc

A colleague created a table using basic insert table function, selecting number of row and columns. She had put a title (just simple underlined, no styles/formatting) but when I try to copy it the formatting splits and only the first line of the table appears and the next one is on the next page - there are no page breaks, no strange formatting - PLEASE HELP!

researcherbrg
researcherbrg

Great tips! It worked for my 2003. Thanks a lot! Great job.

cmullen2k9
cmullen2k9

I had tried everything that I could think of and I couldn't remove that extra page to save my life. Thanks so much!

slp6600
slp6600

YOU ARE AMAZING!!! IT WORKED. I am using Word 2000. OMG it really worked. I have tried a gazillion times and ways and nothing worked. THANK YOU THANK YOU THANK YOU!!!

Nebo
Nebo

Great, thanks for that. The extra page thing is a formatting problem which has bugged me for ages. I just tried your solution and it works a treat.

kdavis
kdavis

I just went through this problem yesterday and stumbled on the same solution as the one in the article, taking out spaces and reducing the font size. I'll try the hidden format next time! Thanks for all the great ideas!

shaaffee
shaaffee

wow it is great, but just wanted to know how we print email becuae when ever i try to print the email i cant print one page only it change the printer setup properties.

bengtaj
bengtaj

There is a much simpler way to do this, which I have practised for 15 years. Just format that last paragraph as "hidden", and that irritating page will disappear.

KristinHarley
KristinHarley

@trpemc These steps did not get rid of the second page for me, either. But this did:
1) Open the Paragraph dialog box
2) Click on the Line and Page Breaks tab
3) Uncheck "Page break before" and "Widow/Orphan control"
4) Click OK.

That should finally do it!

idfphil
idfphil

Just highlight/select all on that blank page and hit backspace

Data Nut
Data Nut

I tried the tips in the article and in the feedback and none worked. BUT!!! I had a section break at bottom of page (used to be multiple pages). When I removed it my unwanted extra page went away. Yay!

Data Nut
Data Nut

I tried the tips in the article and in the feedback and none worked. I have a footer on this page and I'm wondering if that is preventing me from making the blank page disappear. Anyone else have this problem?

tblessing
tblessing

Hidden works except when you're dealing with the last paragraph in the whole document. Then you have to use the font/paragraph squeeze.

DuhGreek
DuhGreek

However, for those who don?t know how to hide text, this is from MSWord Help: 1. Select the text you want to hide. 2. On the Format menu, click Font, and then click the Font tab. 3. Select the "Hidden" check box. Note: To view hidden text on the screen, click Show/Hide (?) on the Standard toolbar.

sumedh.vanarse
sumedh.vanarse

1. Select the text you want to hide. 2. On the Format menu, click Font, and then click the Font tab. 3. Select the "Hidden" check box. Note: To view hidden text on the screen, click Show/Hide (?) on the Standard toolbar.

Editor's Picks