Repeat a table heading row at the beginning of each page

When you have a Word table that spans multiple pages, you'll probably want the header row to appear at the top of each page. Luckily, repeating a heading row across several pages takes only a few quick clicks.

Sometimes, what seems to be a difficult problem has an easy built-in solution. I ran into that recently with a Word table that was several pages long. Of course, I wanted to repeat the table's header row at the top of each page. That way, readers didn't have to return to the table's first page to learn what type of data was in a particular column. I had to stop and think for a minute, as I couldn't remember ever doing this before.

Customized menus make it easy to miss built-in features. If you don't use the item occasionally, Word doesn't display the item on the menu! It's less than intuitive, but I went back to the Table menu and clicked the double arrow to display all the menu items and there it was — Heading Rows Repeat.

To use this feature, simply click inside the header row and choose Heading Rows Repeat from the Table menu. It couldn't be simpler. Word then displays the heading row at the top of every page as long as the table continues.



Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

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