Software

Reset Outlook's default reminder time

Setting Outlook's default reminder time can save you a few clicks; if you do this often, you'll definitely want to reset this default.

When you create an Outlook task, you can also set a reminder to alert you visually and audibly at a specified time. When you set the reminder, Outlook defaults to 8:00 AM. Most of us are going to use a variety of time values, so the default is irrelevant.

If you routinely use the same time for reminders, you can save yourself a few clicks by changing the default, as follows:

  1. Click the File menu.
  2. Choose Options under Help.
  3. Click Tasks in the left pane.
  4. In the Task Options section, click the Default Reminder Time dropdown.
  5. Choose the new time.
  6. Click OK.

It's not a huge change, but lots of small changes add up over the run of a day. Fortunately, customizing Outlook is easy, most of the time.

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

2 comments
frank_s
frank_s

I'd really like to know how to change the reminders for email--right click on the flag and then add a reminder. My default is 3:00 PM and most times I'd rather it be 7:00 AM when I start.

ssharkins
ssharkins

I don't know of any built-in option that will allow you to reset the reminder time for messages. That preset option depends on the end of your workday setting. For most of us, the workday is 8:00 am to 5:00 pm, and the default reminder times is one hour before the end of your work day -- 4:00 PM. You could change the end of your workday to accommodate this rule, but it might impact more than just your reminder time default.

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