Hardware

Return quickly to document text after inserting a footnote

After entering a footnote or endnote, Word seems to leave you stranded. Fortunately, a quick keyboard shortcut will take you back to the spot where you were working in your document.
When you insert a footnote or endnote, Word moves the insertion point to the footnote/endnote area. You enter the appropriate text and then what? Word seems to leave you stranded. There’s no dedicated method that returns you to the main document precisely where you were working when you inserted the footnote or endnote. However, there is a keyboard shortcut that you can use: [Shift]+[F5]. The [Shift]+[F5] keyboard shortcut cycles through your last edits. After entering the footnote or endnote text, just press [Shift]+[F5] and most of the time, it will take you directly to the insertion point. However, it’s important to note that this shortcut does not take you back to the point where you inserted the current footnote or endnote. Rather, it will take you back to your last edit. Almost every time, the insertion point and the last edit spot will be the same -- that’s why this trick works. If the shortcut takes you some place other than the insertion point, try pressing [Shift]+[F5] until you reach the right spot.

About

Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals.

10 comments
kitedemon
kitedemon

After inserting the footnote, you can just click the Show Notes button that can be found right next to the Insert Footnote button in the References ribbon. It takes you right back to the footnote mark.

Marshwiggle
Marshwiggle

... do you have a quick keyboard way to return to the text area from a header or footer?

twistedg
twistedg

Although my use has nothing to do with footnotes, I am often needing to jump around large documents and need to get back to my last edit.

wistful
wistful

This is helpful for me, too. Despite looking on the ribbon, "Show Notes" didn't strike me as meaning "Return to main story". For a keyboarder, almost anything on the ribbon is potentially reachable via the keys, and so it is here ... [Alt] S H (three independent keystrokes). If the Word 2003 legacy shortcuts should go, this should still work. Shift-[F5] remains a useful tool in the kit. Some people put it in an AutoOpen macro so that a developing document is opened at the last edited point.

ssharkins
ssharkins

When you close the header or footer, Word moves the cursor to the spot where you were when you displayed the header or footer.

ederkley
ederkley

You could setup a macro and then assign it a keyboard shortcut. Unfortunately you can't record the macro so need to create it manually in the VB Editor. The important line is: ActiveWindow.ActivePane.View.SeekView = wdSeekMainDocument Personally, I just use the mouse to double-click anywhere on the main body to return from the header/footer.

wistful
wistful

The old "View Header" shortcut - [Alt]-V-H used to toggle back to the body text if you repeated it whilst in a header or footer. And it still does (in Word 2007, as of today, anyway)! In Word 2003, I used to use the same toggle technique for reversion to body text from footnotes or endnotes ([Alt]-I-N). Alas, that no longer works, and so the author's suggestion here is useful for a keyboard lover like me. (I hope it's clear that the Alt key is held down for the following letter and the hyphens are not typed.)

Marshwiggle
Marshwiggle

... that I was looking for a keyboard shortcut. If I double-clicked in the text area, the cursor would of course go where I clicked, and I'd have to go hunt up the place where I had been. The Close button on the Header and Footer toolbar is underlined, suggesting that Alt+C would do the trick, but it never has for me. The one-line macro given above, assigned to Alt+T does the job ... now all I have to do is remember it.

Marshwiggle
Marshwiggle

I'll try the macro, and if I can't record it, that line will come in really handy since I probably wouldn't have come up w/ on my own. I'm double-clickin now, as you mentioned, but am looking for a way to keep my hands on the keyboard. This should do it.